BCA Board of Directors Meeting, November 7, 2011
Posted November 4, 2011 at 3:27 PM, Filed Under: Board Meetings
Minutes
1. CALL REGULAR MONTHLY MEETING TO ORDER – The November 7, 2011 BCA Board of Directors meeting was called to order by President McLenagan at 7 PM in the meeting room of Brandermill Woods, 14311 Brandermill Woods Trail, Midlothian, VA 23112. Directors Guthrie, Hillman, Livingston, McGinniss, O'Hanley, and Rowe, Community Manager Pritz, Assistant Community Manager Raimo and Recorder Judy Agee were present.
The board agreed to change the order of the agenda to: Executive Session, Member Voice and Motion to Approve 2012 Draft Budget.
2. EXECUTIVE SESSION - To discuss a contract
MOTION: Director Guthrie moved to enter into executive session to discuss a contract.
MOTION SECONDED: Director McGinniss
MOTION CARRIED: Unanimously
3. RETURN TO OPEN SESSION - President McLenagan returned to open session.
MOTION: Director Livingston moved to authorize the community manager to enter into a 2-year mowing contract with Chapel Valley.
MOTION SECONDED: Director Guthrie
MOTION CARRIED: Unanimously
4. MEMBER VOICE - Helen O'Neill, McTyre's Cove stated she was impressed with the budget presentation and thought there should be more emphasis on beautifying the neighborhoods including leaf pick up, trash removal and clean up along curbs.
5. MOTION TO APPROVE 2012 DRAFT BUDGET - Dick Guthrie
MOTION: Director Rowe moved to approve the 2012 draft budget, as presented by the finance committee.
MOTION SECONDED: Director O'Hanley
Treasurer Guthrie acknowledged the finance committee for their work and stated there had been no increase in assessments or staff increases in several years. He stated the board supported an increase in assessments to meet the needs of the community and to continue master plan projects. Director Hillman asked if a lower increase in assessments could be considered if there were any funds left over at the end of the year. Director Guthrie stated funds cannot be carried over and if there is excess income Community Manager Pritz will provide a list of unfunded 2011 projects for board consideration at the December meeting.
MOTION CARRIED: Unanimously
6. MOTION TO APPROVE MINUTES – October 3, 2011
MOTION: Director Guthrie moved to approve the minutes of the October 3, 2011 board of directors meeting, as written.
MOTION SECONDED: Director O'Hanley
MOTION CARRIED: Unanimously
7. PRESIDENT’S REPORT - President McLenagan reported that he, Activities Committee Chair Chris Schwarz and Jennifer Strader visited about 30 neighborhoods during the Community Clean Up Day on November 5th. He thanked all residents who helped clean debris from open space using the bagsters which were provided by the BCA. President McLenagan reported the roundabout at the intersection of Old Hundred Road /Brandermill Parkway had no traffic accidents since it was installed. Several directors stated they have received positive comments from residents regarding the roundabout and the sign. President McLenagan encouraged members to consider participation on committees and stated there will be two open board positions for the 2012 election.
A. Director Reports - Director Hillman asked if the Community Character Committee was directed to review the covenants and, if so, she thought they should wait until resident input is received from the NRC visual survey before any changes are made. Community Manager Pritz noted that the Community Character Committee held neighborhood meetings to educate the community about the covenant enforcement process. Assistant Community Manager Raimo noted that should any covenants require changes they would first be reviewed by MPOC and the ARB prior to submitting to the board and community for approval.
- Director Guthrie reported he recently visited the planned community of Reston and noted they are in the process of updating their 47 year old master plan. He noted they are marketing their community as a unique concept, soliciting information from residents, and coordinating with George Mason University to catalog their history. Director Guthrie noted that Reston was interested in communicating with Brandermill regarding the master plan and other similar interests.
- President McLenagan reported past director and president of the BCA board, Ed Moldof recently passed away. Director Livingston stated Ed helped the board and community develop a strategic plan and was a great asset to Brandermill. Director Guthrie reported Ed was also past president of the Brandermill Region Men's Club.
8. MANAGER’S REPORT – Community Manager Pritz highlighted her written report and stated that reports were included from staff. Community Manager Pritz noted there may be possible funding from the county to extend the sidewalk from the roundabout to Clover Hill High School. Director Rowe suggested that the sidewalks be wide enough for both walking and bicycles. Director Guthrie suggested a sign be placed at the completion of a master plan project to make it easier for residents to identify the projects.
- Assistant Community Manager Raimo stated the Colonial Pipeline easement clearing has not started and The Village Mill will include updated information in the November edition. Mr. Raimo noted that six green directional signs will be installed on Tuesday.
9. COMMITTEE REPORTS
A. Activities - There was no report.
B. Community Character - August 16, 2011 minutes are attached.
C. Crime Prevention - There was no report.
D. Facilities - Community Manager Pritz reported the committee will meet on November 10th to review the 2011 pool season, the pocket park project, trail review project, 2011 and 2012 MPOC projects, and to discuss the frequency of committee meetings.
E. MPOC Project Update - Al Raimo - September 15, 2011 minutes are attached. Mr. Raimo reported MPOC will meet on November 17th to review unfunded 2012 projects, the tree management program, marketing brochures for real estate agents, and setting long term (3-5 year) plans for projects as encouraged by the finance committee.
F. Natural Resources - October 19, 2011 minutes are attached.
G. NRC - There was no report.
10. EMERGENCY RESPONSE PLAN - Al Raimo - Assistant Community Manager Raimo presented the Emergency Response Plan prepared after Hurricane Irene at the request of President McLenagan and with the assistance of Directors Guthrie and O'Hanley.
11. REVISED BOAT RULES - Al Raimo - Assistant Community Manager Raimo reviewed the boat rules and requested board members email suggested changes. This item will be on the December meeting agenda for member comment and board approval.
12. MPOC CHARTER APPROVAL
MOTION: Director Rowe moved to approve the MPOC Charter as amended.
MOTION SECONDED: Director Hillman
MOTION CARRIED: Unanimously
13. ADJOURNMENT - President McLenagan adjourned the meeting at 8:20 PM.
Submitted by:
___________________________________ _______________________________
Jane Pritz, CMCA®, AMS® John McLenagan, President
Community Manager/Secretary Board of Directors
Brandermill Community Assoc., Inc. Brandermill Community Assoc., Inc.