BCA Board of Directors Meeting - January 3, 2011

Posted December 6, 2010 at 6:02 PM, Filed Under: Board Meetings, Events

Monday, January 3, 2011 - 7:00 PM

Brandermill Woods.






Approved Minutes


1. CALL REGULAR MONTHLY MEETING TO ORDER – The January 3, 2011 BCA Board of Directors meeting was called to order by Director McLenagan at 7 PM in the meeting room of Brandermill Woods, 14311 Brandermill Woods Trail, Midlothian, VA 23112. Directors Friedel, Guthrie, Hillman, Livingston, McGinniss, Community Manager Pritz, Assistant Community Manager Raimo, and Recorder Judy Agee were present. President Rowe was absent.

2. MEMBER VOICE - Mark Smith of Cove Ridge Place noted the mailbox design specs indicate they are the sole property of MailboxesbyAkins and asked if there was a copyright on these specs.
- Helen O'Neill of McTyre's Cove noted that Brandermill and Woodlake appear to be in the process of similar projects to update their communities and she asked if there is communication between each community to collaborate on those projects. She also asked if residents could attend the January 13th special board meeting.
- Jane Zander of McTyre's Cove stated she would like the committee reports to be included with the board packet.

3. MOTION TO APPROVE MINUTES – December 6, 2010
MOTION: Director Livingston moved to approve the minutes of the December 6, 2010 board meeting.
MOTION SECONDED: Director Friedel
MOTION CARRIED: Unanimously

4. PRESIDENT'S REPORT – There was no report.
A. Director Reports - Director Hillman reported she will meet with several committee chairs regarding the revision of the Code of Ethics Document and provide a report at the February meeting. Director Hillman asked if a flyer announcing Holiday House winners was delivered.
- Director McGinniss suggested joint strategic meetings between Brandermill and Woodlake boards and community managers to encourage efficiency with similar projects.
- Director McLenagan noted that the rental properties need continued discussion by the board and by strengthening the covenant enforcement on these properties.

5. MANAGER’S REPORT – Community Manager Pritz reviewed her written report and noted the Community Standards staff will coordinate with the Community Character Committee to set a meeting with owners and renters of rental properties. Assistant Community Manager Raimo reviewed his written report. The Community Services Department and The Village Mill reports were also included.

6. COMMITTEE REPORTS
A. Activities - No report.
B. Community Character - January 2011 report attached. Director Hillman asked the status of the new covenant for roof stains which will be presented to the ARB. Director Guthrie asked if this would also apply to commercial properties. Jerry Barnes stated he proposed this standard and felt that it should be applicable to both residential and commercial properties. The next meeting is January 18th.
C. Crime Prevention - No report.
D. Facilities - No report.
E. MPOC - No report.
F. Natural Resources - No report.
G. NRC - No report.

President Rowe participated in this portion of the meeting by teleconference.

7. PROPOSED MAILBOX IMPLEMENTATION - Al Raimo
Member Comment: - Rin Barkdull of Northwich stated her concern that the board was negligent in representing the community during the decision making regarding the new mailboxes.
- Helen O'Neill of McTyre's Cove stated she felt that mailboxes do not increase property values and was concerned about covenant enforcement for all mailboxes.

Assistant Community Manager Raimo noted the MPOC subcommittee on mailbox implementation met and finalized its draft recommendations for presentation to the MPOC in January. President Rowe suggested the board set a community meeting for resident input in February prior to board approval. After discussion, the board agreed that the mailbox implementation recommendations be sent to the community to allow for member comment at the March board meeting.

8. MPOC PROJECT UPDATE - Al Raimo
Member Comment: - There were no speakers.
A. New sign logo - Assistant Community Manager Raimo presented new logo, "A Waterfront Community" be added as a brass plate to the existing entrance signs as a recommendation of the Master Plan and approved by MPOC in 2012. This logo would be used on letterhead and envelopes as current supplies are depleted. He noted that this logo will be used on the new directional signs proposed for 2011. After discussion, the board asked MPOC to present a mock up of the new sign logo on an existing sign.
B. The Landing Charette - Assistant Community Manager Raimo reported the charette for The Landing project was held on November 30th with approximately 50 residents in attendance. Mr. Raimo noted that presentations were given by Chair Susan Smith and Theresa Biagioli with the Natural Resources Committee. BCA staff and Natural Resources Committee members are reviewing the recommendations given by attendees for projects for 2011 and those carried forward for 2012.

9. RHMG CHARTER DISCUSSION
Member Comment: - There were no speakers.
Community Manager Pritz reported she corresponded with Chesterfield County Utilities Director Roy Covington to request a revision of the RHMG Charter. Ms. Pritz noted Mr. Covington's response was that he had no further suggestions for revisions to the charter and the other members of the sub-committee felt the hydrilla was a lake issue not a Brandermill issue. She also stated the other sub-committee members did not support any changes to the charter. After discussion, the board recommended supporting the charter as written. Director Livingston and all board members acknowledged the work done by Bob Malek in pursuing the BCA's best interests as the representative to this county committee.

10. POOL DISCUSSION - Jason Livingston
Member Comment: - There were no speakers.
Directors Livingston and Friedel prepared and reviewed "The Provision of Access to the BCA Pools to all Residents of Brandermill: A Proposal" and sought the board's approval to use its list-serv (resident email list) to send this information to promote universal pool access to residents. After discussion, the board agreed the list-serv could be used provided the information was unbiased and accurate. The board decided that the BCA staff and the Facilities and Finance committees review this information to create a master plan for universal pool access.

11. ADJOURNMENT –
Director McLenagan adjourned the meeting at 9:30 PM.


Submitted by:


___________________________________ _______________________________
Jane Pritz, CMCA®, AMS® John McLenagan, 1st Vice President
Community Manager/Secretary Board of Directors
Brandermill Community Assoc., Inc. Brandermill Community Assoc., Inc.