Minutes - April 3, 2006

Posted May 2, 2006 at 2:15 PM, Filed Under: Minutes

I. CALL TO ORDER - The April 3, 2006 meeting of the BCA Board of Directors was called to order by President Giordano at 7 PM in the meeting room of Brandermill Woods, 14311 Brandermill Woods Trail, Midlothian, VA 23112. President Giordano, Directors Bradner, Cook, Gibbons, Reamy and Whitfield, Community Manager Pritz and recorder Judy Agee were present. Director Livingston was absent.

II. MEMBER VOICE – No members were present.

III. MOTION TO APPROVE MINUTES – March 20, 2006
MOTION: Director Reamy moved to approve the minutes of the March 20, 2006 meeting, as amended.
MOTION SECONDED: Director Whitfield.
MOTION CARRIED: Unanimously

IV. PRESIDENT’S REPORT – The President reported that the board is working with Jim Moyler on revisions to a lease agreement between the Brandermill Inn and the BCA .
President Giordano also reported that he attended the March 28th meeting regarding the application for a conditional use permit for Celebrations.

V. TREASURER’S REPORT – Director Whitfield reported that the first quarter financial report will be available around the first of May.

VI. MANAGER’S REPORT - Community Manager Pritz highlighted her written report.

VII. REVISED RESERVE STUDY – Director Whitfield and Accounting Manager Darlene Anthony presented an overview of the revised Brandermill Replacement Reserve Study for 2006.
MOTION: Director Whitfield moved to accept the revised Replacement Reserve Study dated March 16, 2006 as the current study.
MOTION SECONDED: Director Bradner.
MOTION CARRIED: Unanimously

VIII. COVENANT DEPARTMENT QUARTERLY REPORT – Ryland Reamy – Director Reamy presented the Initiative to Improve Covenant Enforcement Management Information, First Quarter 2006 Update, noting the objective of this guideline is to improve the amount and quality of information available to the association management and the board, and to improve communications with the residents regarding covenant enforcement.


IX. CELEBRATIONS UPDATE - President Giordano reported that he attended the March 28th meeting at Woolridge Elementary School regarding the application for a conditional use permit for Celebrations, led by Wayne Bass, Matoaca District Planning Commissioner. Noise tests of amplified music were conducted by a consultant with Acoustical Solutions to help resolve issues of the neighboring property owners, who suggested using a device added to the sound system to monitor and control the noise level. Commissioner Bass announced that this case will be considered by the Planning Commission on April 18th and by the Board of Supervisors during their May meeting.

X. EXECUTIVE SESSION -
MOTION: Director Cook moved to enter into executive session to discuss a marina contractual issue.
SECONDED: Director Bradner.
MOTION CARRIED: Unanimously

MOTION: Director Cook moved to return to open session.
SECONDED: Director Bradner.
MOTION CARRIED: Unanimously

MOTION: Director Whitfield moved to instruct Community Manager Pritz to ask Lisa Tuck to modify the marina lease agreement draft.
MOTION SECONDED: Director Reamy.
MOTION CARRIED: Unanimously

MOTION: Director Reamy moved that if the revised marina lease agreement is acceptable to the Brandermill Inn and the BCA to instruct Community Manager Pritz to execute the lease.
MOTION SECONDED: Director Whitfield.
MOTION CARRIED: Unanimously

X. ADJOURNMENT -
MOTION: Director Cook moved to adjourn the April 3, 2006 Board of Director’s meeting at 9:35 PM.
MOTION SECONDED: Director Bradner.
MOTION CARRIED: Unanimously



Submitted by:


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Jane Pritz, CMCA®, AMS® Tony Giordano, President
Community Manager/Secretary Board of Directors
Brandermill Community Assoc., Inc. Brandermill Community Assoc., Inc.