Minutes - March 20, 2006Posted April 11, 2006 at 8:44 AM, Filed Under: Minutes
I. CALL TO ORDER - The March 20, 2006 meeting of the BCA Board of Directors was called to order by President Giordano at 7 PM in the meeting room of Brandermill Woods, 14311 Brandermill Woods Trail, Midlothian, VA 23112. President Giordano, Directors Bradner, Cook, Gibbons, Livingston, Reamy and Whitfield, Community Manager Pritz and recorder Judy Agee were present.
II. THORNRIDGE NOISE ABATEMENT – John McCracken – John McCracken, Chesterfield County Transportation, Dale Totten, VDOT, two representatives from Earth Tech and county transportation staff presented a noise abatement study that was done on the area of the Thornridge neighborhood which runs parallel to Route 360 West. A standard VDOT concrete wall would be installed for the noise abatement. The county will send letters to the Thornridge residents who would be impacted by the noise abatement wall for their approval.
III. MEMBER VOICE – Joshua Lief, attorney with Sands, Anderson, Marks & Miller, represented 12 Harbour Pointe residents and he expressed their concerns regarding the lack of communication from the board to the residents about the reasons for moving the marina and the chosen location. He recommended the board delay any action for one month to either allow further communication with the Brandermill Inn for possible permanent placement of the marina at that location or to continue the search for the best location.
- Joe Herbst, resident of Harbour Pointe, expressed concern that the board was not forthcoming with information regarding moving the marina and recommended delaying the decision for the move.
- David McPherson, resident of Harbour Pointe, said he felt that a lot of information regarding the marina move has been blown out of proportion and that he backs the decision of the Board of Directors with any location the board chooses.
- Graham Henderson, resident of Harbour Pointe and a member of the marina advisory committee, gave an update of the estimated costs of moving the marina to both the Harbour Pointe and Sunday Park north locations.
- Pat Goldberg, resident of Northwich near Sunday Park, expressed concern against Sunday Park being considered as a location for the marina since it already has a lot of bright lights and noise coming from Sunday Park.
- John Borden, resident of Shallowford Landing and a member of the first ad hoc committee formed to review moving the marina in November 2005, backs the board’s decision to move the marina to Harbour Pointe and is waiting to hear the recommendations of the marina advisory committee during this meeting.
- Chuck Rayfield, resident of Shallowford Landing, wanted to thank the board members for their volunteer work and backs the decision of the board in the move of the marina to BCA property. The current marina members represent 28 neighborhoods of Brandermill and one-third of the members live in Harbour Pointe. The marina renters pay for the marina and would pay for the move therefore an assessment increase would not be needed to move the marina. There would not be any traffic and noise issues since most boaters would be back in by 11 PM. As chairman of the environmental committee, he noted there would be no environmental issues since all boats would have an electric motor and there would be no land disturbance. He has been told by a real estate agent that a marina would increase the value of the nearby homes.
IV. PRESIDENT’S REPORT – The President reported the rezoning for Celebrations has been deferred.
V. TREASURER’S REPORT – The Treasurer reported that he is reviewing the revised reserve study and he will have a report at the next meeting.
VI. COMMITTEE REPORTS –
A. ARB/CARB/Hearing Panel – The Community Standards Department report was reviewed as attached.
B. Activities – No report given.
C. Environmental – No report given.
D. Finance – No report given.
E. LRPC – No report given.
F. NRC – No report given.
G. Pool - The Pool Committee will meet to discuss the survey to be conducted concerning universal access to the pools.
VII. MOTION TO APPROVE MINUTES – March 6, 2006
MOTION: Director Whitfield moved to approve the minutes of the March 6, 2006 meeting, as amended.
MOTION SECONDED: Director Bradner.
MOTION CARRIED: Unanimously
VIII. MANAGER’S REPORT - Community Manager Pritz highlighted her written report.
IX. MARINA REPORT - Director Livingston presented a chronological overview of the activities involved in relocating the BCA Marina, highlighting the extensive efforts which had been made by the board to negotiate an extension of the existing lease with the Brandermill Inn and to secure community input to the decision making process. (See complete marina timeline by clicking on "BCA News" link.) Directors Bradner and Reamy gave a review of the Marina Relocation Advisory Committee, Draft Report of Findings and Recommendations, including the revised costs.
MOTION: Director Livingston made the following motion:
Resolved, that the Board adopt the Marina Advisory Committee recommendations contained in Section VI A. 1-4 and B. - (Summary of Recommendations).
Further Resolved, that the Brandermill Community Association (BCA) will seek an extension of the current lease with the Brandermill Inn of 90 days. If the Brandermill Inn does not provide adequate written assurances of such 90-day extension to the BCA by 5:00 PM March 27th, then the BCA authorizes Community Manager Pritz to enter into an agreement with Harbor Dredge & Dock to relocate the marina to the Harbour Pointe site and add 20 additional slips consistent with the Marina Advisory Committee’s recommendations contained in paragraphs VII A. 1 (A-H) for Harbour Pointe. Such written assurances from the Brandermill Inn due on March 27th shall also include the Inn’s proposed terms for a long-term lease with renewals.
Further Resolved, that if the Inn and the BCA have not made substantial progress toward a long-term lease arrangement by May 2, 2006, defined as submission of an executed lease agreement to the Bankruptcy Court for approval, then the BCA authorizes Community Manager Pritz to engage contractors to relocate the marina consistent with the Marina Advisory Committee recommendations as set forth above.
MOTION SECONDED: Directory Reamy.
MOTION FAILED: Directors Bradner, Livingston and Reamy approved, President Giordano, Directors Gibbons and Whitfield opposed and Director Cook abstained.
MOTION: The previous motion was recalled by Director Livingston.
MOTION SECONDED: Director Reamy.
MOTION CARRIED: President Giordano,Directors Bradner, Livingston and Reamy approved, Directors Gibbons and Whitfield opposed and Director Cook abstained.
X. ADJOURNMENT -
MOTION: Director Whitfield moved to adjourn the March 20, 2006 Board of Director’s meeting at 10:35 PM.
MOTION SECONDED: Director Livingston.
MOTION CARRIED: Unanimously
Jane Pritz, CMCA®, AMS® Tony Giordano, President
Community Manager/Secretary Board of Directors
Brandermill Community Assoc., Inc. Brandermill Community Assoc., Inc.