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Events & Meetings

Detox Yoga and Meditation

Posted March 9, 2011 at 9:35 AM
Harbour Pointe Clubhouse (more...)


Grow Younger with Yoga & Meditation

Posted May 24, 2011 at 2:22 PM
Karen Kreisler will teach you how to grow younger and live longer
 (more...)


Water Aerobics at Harbour Pointe Pool

Posted May 24, 2011 at 2:35 PM
Shape up in just 7 weeks (more...)


Make Your Own Sparkly Jewelry for Girls

Posted August 27, 2011 at 10:00 AM
Harbour Pointe Clubhouse (more...)


BCA Board Meeeting

Posted September 12, 2011 at 7:00 PM
Ivy Room at Brandermill Woods


Hearing Panel

Posted September 22, 2011 at 6:00 PM
BCA Office


Natural Resources Committee Meeting

Posted October 19, 2011 at 7:00 AM
Brandermill Woods


ARB Meeting

Posted May 22, 2012 at 3:30 PM
BCA Office


Communications Task Force Meeting

Posted May 30, 2012 at 9:16 AM
BCA Office


ARB Meeting

Posted May 30, 2012 at 9:53 AM
BCA Office


BranderBelle No-Reservations Cruises

Posted July 10, 2012 at 4:21 PM
Saturdays Through October, 10 to 11:30 a.m. at Sunday Park Dock.


Brandermill Sailing Center

Posted July 10, 2012 at 4:21 PM
Thursdays through Sundays and holidays through September, 1 to 7 p.m.


Brandermill Green Market

Posted July 10, 2012 at 4:21 PM
Saturdays from 9 a.m. to Noon through October at Market Square,


BranderBelle No-Reservations Cruises

Posted July 10, 2012 at 4:32 PM
Saturdays through October, from 10 to 11:30 a.m. at Sunday Park Dock.


BranderBelle No-Reservations Cruises

Posted July 10, 2012 at 4:36 PM
Saturdays from 10 to 11:30 p.m. through October at Sunday Park Dock.


Brandermill Green Market

Posted July 10, 2012 at 4:42 PM
Saturdays through October at Market Square from 9:30 a.m. to noon.


Brandermill Sailing Center

Posted July 10, 2012 at 4:51 PM
Thursdays through Sundays and holidays through September 3, 1 to 7 p.m.


BranderBelle Wine & Cheese Cruise

Posted August 14, 2012 at 6:30 PM
Brandermill Sailing Center. Cruise on the BranderBelle from 6:30 to 8 p.m.


BCA Online Newsletter - May 9 is Now Available!

Posted May 9, 2014 at 11:00 AM

The May 9 edition of the weekly BCA Online Newsletter is now available. Stay informed of what's happening by reading timely, current information and general news about the Brandermill community. Contents will include articles by the community manager, department heads, committees and more.



Be sure to check the calendar on page 3 to find out about upcoming meetings and events.



BCA Board of Directors Meeting, July 9, 2012

Posted July 6, 2012 at 10:32 AM




Minutes



1. CALL REGULAR MONTHLY MEETING TO ORDER – The July 9, 2012 BCA Board of Directors meeting was called to order by President Guthrie at 7PM in the meeting room of Brandermill Woods, 14311 Brandermill Woods Trail, Midlothian, VA 23112. Directors Bettin, Davis, Hillman, Livingston, O'Hanley and Rowe, Community Manager Pritz, Assistant Community Manager Raimo and Recorder Judy Agee were present.

2. MEMBER VOICE - Jim Schrecengost, Timber Ridge encouraged the board to be more proactive in directing staff to enforce the covenants which are intended to protect property values, and the ARB should only approve exterior changes that are in compliance with the standards. He also stated the proposed vendor preference policy may be seen as discriminatory by outside vendors.
- Warren Ragsdale, Huntsbridge stated he would propose a sliding scale percentage depending on the RFP quote for the vendor preference policy to encourage business owners in the community.

3. MOTION TO APPROVE MINUTES – June 4 & June 23, 2012
MOTION: Director Livingston moved to approve the minutes of the June 4, 2012 board of directors meeting.
MOTION SECONDED: Director O'Hanley
MOTION CARRIED: Unanimously

MOTION: Director Rowe moved to approve the minutes of the June 23, 2012 board of directors strategic planning session.
MOTION SECONDED: Director Davis
MOTION CARRIED: Unanimously

4. PRESIDENT’S REPORT - President Guthrie reported he met with Mike Hatch, general manager of Brandermill County Club to discuss opportunities for the BCA to work with the club, which included a tour of recent improvements. President Guthrie thanked all volunteers and staff for a wonderful 4th of July celebration. He reported that Community Manager Jane Pritz submitted her letter of resignation effective August 31st since she is retiring with her husband to South Carolina. He thanked Jane for her 9 years of assistance to the community, and she was recognized by a round of applause from the board and audience. Community Manager Pritz noted she had a lot of good years in Brandermill and appreciates the working relationship she has had with the board members. She extended her hope that Brandermill will continue to make progress with the master plan, the pools and other projects to remain competitive with surrounding communities.
A. Director Reports - Director Livingston noted the 7.4K race held before the 4th of July parade was a success for the runners and supported the American Cancer Society. He thanked Greg Hendler, Winterberry Ridge for organizing this event which is good publicity for Brandermill.
- Director Davis noted a glitch with the fireworks grand finale. President Guthrie noted that an article is included in The Village Mill regarding this technical malfunction of the firing system, that residents enjoyed 20 minutes of beautiful fireworks over the reservoir, and the fireworks company is refunding 50% of the cost.
- Director Davis noted that trees and limbs continue to fall after the storm and it was agreed to ask the arborist to survey the parkways for trees that might pose a danger.

5. MANAGER’S REPORT – Community Manager Pritz highlighted her written report and stated reports were included from staff. Community Manager Pritz noted the current pool membership increased to 566 and there are 3 swim team-only members.
The board approved Susan Dandridge McFarland, Garrison Place as a new member to PARC, and Steve Russek, McTyre's Cove as a new member of the Natural Resources Committee.

6. COMMITTEE REPORTS
A. Community Character - June 2012 report is attached.
B. Crime Prevention - June 21, 2012 report is attached.
C. MPOC Project Update - Al Raimo - May 17, 2012 minutes are attached.
D. NRC - Chair Mamie McNeal reported the NRC held a community meeting on June 26th to review the recommendations of the Communications Task Force and the addition to the Financial Policy for the proposed vendor preference policy.

It was agreed to change the order of the agenda to include Item 11. Marketing Presentation before Item 7. Self Help Standards.

MARKETING PRESENTATION - Director Bettin introduced Dennis Peterson, chair of the Marketing Committee and Sarah Johnston, President and CEO of A Touch of Technology, who gave a presentation promoting Brandermill. An update to the website with the slogan "Show Me Brandermill First" will include promotion of properties for sale and our resort-like lifestyle which will help fulfill the responsibilities of the board to protect and enhance residential and commerical property values. Dennis Peterson encouraged the board to continue using the master plan to chart progress of suggested community enhancements and the marketing plan. Sarah Johnston provided information regarding the website technology to provide changes to the current information set up to provide a platform that is more dynamic and interactive including online payments, homes for sale, and video showing areas of our resort community. Director Bettin noted the cost of this website update would be between $35,000-55,000. The MPOC will be reviewing this Marketing Committee proposal.

7. SELF HELP STANDARDS - President Guthrie noted the board approved the Property Intervention (Self-Help) Policy at the June board meeting. Community Manager Pritz presented Woodlake's self-help policy and the recommendations for funding and standards for BCA's self-help policy. She recommended $4,500 from the Community Improvement Grant program be allocated for self help for the remainder of 2012 and a budget line item of $7,500 be allocated for the Self-Help program in 2013. Community Manager Pritz noted staff is in the process of identifying the properties that will potentially need assistance.
MOTION: Director Hillman moved to amend the budget and move $4,500 from the Community Improvement Grant program to Self-Help in 2012.
MOTION SECONDED: Director Bettin
MOTION CARRIED: Unanimously

8. FINANCIAL POLICY CHANGE - Director Livingston reviewed the proposed amendment to the BCA Financial Policy, Section 7. Contracts and Bids, D. Local Vendor Preference Policy, giving preference to local vendors through a competitive bid process to recognize and retain services of Brandermill residents and businesses. Director Livingston explained if the lowest bid is not a local vendor, the local vendor who submitted a bid within a specified percentage and has been deemed responsive and responsible would be asked to reduce its bid to match the bid of the lowest bidder and they would be awarded the contract. In summary, the Finance Committee is supportive of the overall concept of some sort of reasonable advantage for local businesses, but questions the proposed method of allowing local businesses to reduce a price to meet competition. The Finance Committee proposed taking more time to review alternatives and stands willing to help with such a review.
Member Comment: - Mamie McNeal, Planter's Wood noted that after NRC review they would like the RFPs posted on the website for availability to residents and businesses.
- Jerry Clemmer, Huntsbridge stated he has experience with RFPs that are decided by the point system which can be complicated.
President Guthrie noted his previous experience with a locality using a similar competitive bid process giving preference to local vendors and it continues to work very well. Director Rowe stated she wanted to give preference to local vendors but felt asking the local vendor to drop their quote by the specified percentage of 20% was too high and that there are very few vendors to choose from in our community. Director Hillman stated she did not feel it was ethically correct to give preference to local vendors by asking the local vendor to drop their price but instead to direct the business to the local vendor. Director Davis stated that 20% is too high and Director Livingston suggested it be changed to 15%. Director Rowe asked that the Finance Committee and the board revisit this subject next year.
MOTION: Director Livingston moved to adjust the BCA Financial Policy.
MOTION SECONDED: Director Davis
MOTION CARRIED: President Guthrie, Directors Bettin, Davis, Livingston, O'Hanley and Rowe approved. Director Hillman opposed.

9. ROUNDABOUT SIGN UPDATE - President Guthrie reported he and Director Rowe have been working with Chesterfield County to bring the roundabout sign into compliance by placing Brandermill, Clover Hill High School and Swift Creek Middle School in a raised panel. He stated the overall size of the sign will not change. Director Rowe reviewed three renderings and the quote for the renderings, which included a 50% discount offered by the sign company. All of the board members agreed the rendering presented to the Board of Supervisors was a good choice.

10. STRATEGIC WORKSHOP REVIEW - President Guthrie reported the Board Work Plan 2012-2013 is attached to the Minutes of the Board of Directors Strategic Planning Session dated June 23, 2012.
MOTION: Director Davis moved to accept the document as presented and maximize the publicity to the community.
MOTION SECONDED: Director Bettin
MOTION CARRIED: Unanimously

11. MARKETING PRESENTATION - Director Bettin - See discussion before Item 7.

12. COMMUNICATION TASK FORCE RECOMMENDATIONS - Director O'Hanley thanked the members of the Communications Task Force for their time and expertise to recommend changes to help improve communications with residents, along with input from communication surveys, NRC communication meetings, and a communications consultant. Director O'Hanley noted the goal of the recommendations is how the BCA will best communicate with association members within the next five years. The recommendations for the first year includes several updates and upgrades to the website as well as continuing with blast emails, The Village Mill and telephone directory as the budgeting process will allow.

13. EXECUTIVE SESSION - To discuss personnel issues
MOTION: Director O'Hanley moved to enter into executive session to discuss personnel issues.
MOTION SECONDED: Director Bettin
MOTION CARRIED: Unanimously

14. RETURN TO OPEN SESSION - The board returned to open session.

No Action was taken.

15. ADJOURNMENT - President Guthrie adjourned the July 9, 2012 Board of Directors meeting at 10PM.

Submitted by:


___________________________________ _______________________________
Jane Pritz, CMCA®, AMS® Dick Guthrie, President
Community Manager/Secretary Board of Directors
Brandermill Community Assoc., Inc. Brandermill Community Assoc., Inc.



BCA Board of Directors Meeting, August 6, 2012

Posted August 3, 2012 at 9:47 AM




Minutes



1. CALL REGULAR MONTHLY MEETING TO ORDER – The August 6, 2012 BCA Board of Directors meeting was called to order by President Guthrie at 7 PM in the meeting room of Brandermill Woods, 14311 Brandermill Woods Trail, Midlothian, VA 23112. Directors Bettin, Davis, Hillman, Livingston, and O'Hanley, Community Manager Pritz, Assistant Community Manager Raimo and Recorder Judy Agee were present. Director Rowe was absent.

2. MEMBER VOICE - Dee Pisciella, Planter's Wood extended an invitation to the board to join the Brandermill members of the Chesterfield County Community Emergency Response Team (CERT) on a Branderbelle cruise August 16th from 6:15 - 8 PM. She noted there are 17 CERT members in Brandermill, which is the largest number of CERT qualified residents in the county. - Warren Ragsdale, Huntsbridge stated residents have a chance to change the culture of the community when hiring a new community manager who can assist in increasing the Brandermill property values. He stated his concern that the salary range included in the job announcement was too high and that he wanted to be part of the decision making process. - David Schein, Spring Gate suggested that all staff be replaced by contract labor.

3. MOTION TO APPROVE MINUTES – July 9, 2012
MOTION: Director Livingston moved to approve the minutes of the July 9, 2012 board of directors meeting, as amended. MOTION SECONDED: Director O'Hanley MOTION CARRIED: Unanimously

4. PRESIDENT’S REPORT - President Guthrie reported Clover Hill Supervisor Art Warren and the Chesterfield County Board of Supervisors will recognize retiring Community Manager Jane Pritz on August 22nd at 6:30 PM in the public meeting room of the Chesterfield County Administration Building. President Guthrie reported the BCA History Project group will meet on September 12th at 7 PM at the Harbour Pointe Clubhouse. The committee is making progress in receiving historical information about Brandermill and needs to locate an area to store these items. President Guthrie noted Gleneagles residents are excited with the improvements made to their neighborhood.

A. Director Reports - Director Bettin noted the Marketing Committee would like to request $15,000 from the 2012 budget to submit RFPs for a marketing plan. The board agreed that Director Bettin should develop a process to select marketing companies, and to ask the staff and the finance committee to identify a funding source prior to the September board meeting. - Director O'Hanley felt that the communication goals she is working on would complement the marketing initiative as presented. She stated she attended a meeting with Jack Bettin, Dennis Peterson and several staff members to view the current software and future components presented by Jerrell Nickerson, the BCA's current IT consultant. Director O'Hanley noted she, Dennis Peterson, chair of the Marketing Committee and Ann Hunt, Village Mill staff recently attended a seminar on digital advertising. - Director Hillman stated her report on "Enhancing the Look of Brandermill" is included with the board packet.

5. TREASURER'S REPORT - Frances Hillman - Director Hillman reviewed the Financial Report as of June 30, 2012.

6. MANAGER’S REPORT – Community Manager Pritz highlighted her written report and stated reports were included from staff. Community Manager Pritz asked the board to approve a drainage easement for VDOT maintenance and a temporary construction easement agreement for Chesterfield County to make improvements to the BCA's tunnels. MOTION: Director Hillman moved to approve the drainage easement and temporary construction easement for improvements to the tunnels. MOTION SECONDED: Director Davis MOTION CARRIED: Unanimously

7. COMMITTEE REPORTS

A. Community Character - July 17, 2012 minutes are attached. President Guthrie noted the CCC is soliciting nominations for the most improved home award.

B. Crime Prevention Committee - Dee Pisciella reviewed the committee's report requesting the board to budget $300 annually for future Neighborhood Watch signs to be installed at the entrance to the neighborhood.

C. Natural Resources Committee - Chair Jim Schrecengost reviewed the committee's July 27, 2012 letter noting they supported the tree management program but felt there are some areas where the understory should not be cleared as much when the rear of the property is close to the path or road.

8. CONFIRM SEPTEMBER BOD MEETING DATE - The board agreed their next meeting will be Monday, September 10, 2012.

9. CIC COMPLAINT PROCEDURE - President Guthrie presented the state mandated regulations that establish a written process for resolving community association complaints concerning any final adverse decision issued by the association, to be adopted by September 28, 2012. Community Manager Pritz noted the resolution, complaint form and acknowledgement letters have been written by counsel.
MOTION: Director Davis moved to adopt the Common Interest Community Board Complaint Procedure. MOTION SECONDED: Director Hillman MOTION CARRIED: Unanimously

10. ROUNDABOUT SIGN UPDATE - President Guthrie reported the board submitted the revised rendering of the roundabout sign to Mr. Warren, Mr. Guthrie and Mr. Dupler with Chesterfield County. A community meeting has been scheduled regarding the roundabout sign at Clover Hill High School on August 13th at 7 PM. After the community meeting, the sign will be reviewed by the Planning Commission and the Board of Supervisors for public comment and final approvals.

11. MPOC / SPECIAL PROJECT PRIORITIZATION - Dick Guthrie - President Guthrie noted the list of MPOC and special projects have been vetted by MPOC and the Finance Committee and require prioritization for the 2013 budget. Director Hillman reviewed the list of 2013 projects with the board to begin to prioritize the projects.

12. COMMUNITY MGR SEARCH COMMITTEE UPDATE - Jack Bettin - President Guthrie noted his concern that the community manager search be open to all board members and that the members have their opportunity to voice what qualities they would like in a community manager. The search committee, consisting of Directors Bettin and Rowe and President Guthrie, put together an action plan and advertised the position on two websites which required a job description and income range. All board members were asked to provide input to the search committee and for residents to send their comments to Wendy Parker, editor of The Village Mill. The board will review resumes with rating sheets at the BCA office. September 30th is the deadline for resumes unless it is determined more responses are needed.

13. EXECUTIVE SESSION - To discuss personnel issues & a contract
MOTION: Director Livingston moved to enter into executive session to discuss personnel issues and a contract. MOTION SECONDED: Director O'Hanley MOTION CARRIED: Unanimously

14. RETURN TO OPEN SESSION - The board returned to open session.
MOTION: Director Davis moved to authorize the community manager to enter into a contract with True Timber for the tree management project. MOTION SECONDED: Director Hillman MOTION CARRIED: Unanimously MOTION: Director Hillman moved to appoint the assistant community manager as acting community manager effective September 1, 2012 until the community manager position is filled. MOTION SECONDED: Director Bettin MOTION CARRIED: Unanimously

15. ADJOURNMENT - President Guthrie adjourned the August 6, 2012 Board of Directors meeting at 10:05 PM.
Submitted by:
___________________________________ _______________________________
Jane Pritz, CMCA®, AMS® Dick Guthrie, President
Community Manager/Secretary Board of Directors
Brandermill Community Assoc., Inc. Brandermill Community Assoc., I



BCA Board of Directors Meeting, September 10, 2012

Posted September 7, 2012 at 2:27 PM




Minutes



1. CALL REGULAR MONTHLY MEETING TO ORDER – The September 10, 2012 BCA Board of Directors meeting was called to order by President Guthrie at 7 PM in the meeting room of Brandermill Woods, 14311 Brandermill Woods Trail, Midlothian, VA 23112. Directors Bettin, Davis, Hillman, Livingston, O'Hanley and Rowe, Acting Community Manager Raimo and Recorder Judy Agee were present.

President Guthrie opened the meeting with a moment of silence in remembrance of the tragic events of September 11, 2001, for those people who lost their lives, those who gave their lives to save others, and those who gave their lives in the service to this country.

It was agreed to change the order of the agenda to include Item 3. Introduction before Item 2. Member Voice.

2. INTRODUCTION - President Guthrie introduced Dianne Smith, Clover Hill District Representative for Chesterfield County School Board, who stated her appreciation for the opportunities to assist the children and schools in the Brandermill community. She introduced Dr. Calvin Frye, the new Principal of Swift Creek Middle School, who thanked the association for the opportunity to meet the board and noted his appreciation of the excellent students at his school, who are a reflection of the community involvement of Brandermill. Ms. Smith noted that Dianne Cardea, Winterberry Ridge and Wendy Parker, Editor of The Village Mill are both commited to the spirit of outreach and volunteerism for Chesterfield County schools. Ms. Smith introduced Gretchen Sutphin, Community Outreach Coordinator for Chesterfield County Public Schools, who noted excitement in her new role in connecting the schools with the communities, and increasing volunteerism to benefit all.

3. MEMBER VOICE - Alan Manden of Huntsbridge expressed his concern that the new mailboxes be in compliance with the USPS height restriction. He questioned the budgeting of a study for dredging at The Landing, which he said will result in spending at least $100,000 for dredging, or wasting the cost for the study. He encouraged the board to act on Universal Pool Access, and possibly change the budgeting for dredging to the UPA project.

4. MOTION TO APPROVE MINUTES – August 6, 2012
MOTION: Director Hillman moved to approve the minutes of the August 6, 2012 board of directors meeting.
MOTION SECONDED: Director O'Hanley
MOTION CARRIED: President Guthrie, Directors Bettin, Davis, Hillman, Livingston, O'Hanley approved. Director Rowe abstained.

5. PRESIDENT’S REPORT - President Guthrie distributed a note from Jane Pritz thanking the board for the nice reception and gift for her retirement as Community Manager, and he thanked director Joan O'Hanley and BCA staff Jennifer Strader for their coordination of the nice send-off for Jane Pritz.
A. Director Reports - Director O'Hanley reported that she, Directors Bettin, Hillman and Rowe attended the public meeting regarding the Brandermill roundabout sign modifications held on August 13, which was led by Clover Hill Supervisor Art Warren. She noted Bill Dupler, Deputy Administrator for Community Development, reported the background of action regarding the sign and stated the BCA did nothing wrong since the county had no experience with a roundabout in a VDOT right-of-way. The county discovered after completion that the sign was not within the 100-square-foot parameters, but VDOT recommended the sign be large enough to block the sight of oncoming traffic. Director O'Hanley thanked all members who attended and spoke at the meeting, and noted the neighboring communities objecting to the sign were given the facts that the sign will not be taken down. Director O'Hanley noted the sign will be reviewed at the Board of Zoning Appeals public meeting on October 16 at 6 PM and she encouraged members to attend to show their support.
- Director O'Hanley reported the board's communications initiative will include Jim Strader of Timber Ridge who has volunteered to give assistance with implementing a proactive news release and media response program. Mr. Strader will meet with Al Raimo, Acting Community Manager, to develop a proactive response to the media's request for information.
- Director O'Hanley thanked Jennifer Strader, Community Services Director and staff member of the Activities Committee, for her assistance with coordinating the Green Market, which continues through the last Saturday of October, and the fun activities at the pools this summer. She noted the Doggie Paddle was a fantastic event for all the dogs and everyone watching.

6. TREASURER'S REPORT - Draft Budget Overview - Frances Hillman - Director Hillman reviewed the draft 2013 budget overview as prepared by staff and the Finance Committee. The Finance Committee will present the 2013 draft budget at the board/budget meeting in October.

7. MANAGER’S REPORT – Acting Community Manager Al Raimo highlighted his written report and stated reports were included from staff. The board approved Tyler Barrus of Nuttree Woods as a new member of the Marketing Committee; Lisha Lawlor of Fox Chase as a new member and chairperson of the Activities Committee; and Lisa Payne of Quail Hill and Amanda Yanovitch of Quail Hill as new members of the Activities Committee.

8. COMMITTEE REPORTS
A. Community Character - Director O'Hanley reviewed the amendment to the Community Character Committee.
MOTION: Director O'Hanley moved to approve the amendment to the Community Character Committee charter.
MOTION SECONDED: Director Hillman
MOTION CARRIED: Unanimously
B. MPOC Project Update - Al Raimo - June 21, 2012 minutes are attached.
C. NRC - September 5, 2012 report and May 24, 2012 minutes are attached.

It was agreed to change the order of the agenda to include Item 10. Lions Club Fishing Tournament before Item 9. Pool Study Update.

9. LIONS CLUB FISHING TOURNAMENT - Warren Ragsdale, Lions Club member, reviewed the request for the club's fishing tournament scheduled October 13 with boat access at Sunday Park. Mr. Ragsdale noted Roy Covington, Director of Chesterfield County Utilities, did not have a concern over launching the boats because of the hydrilla issue. Mr. Ragsdale said the Lions Club will inspect each boat.
MOTION: Director Davis moved to approve the Lions Club to hold their fishing tournament from Sunday Park.
MOTION SECONDED: Director O'Hanley
MOTION CARRIED: Unanimously

10. POOL STUDY UPDATE - Jason Livingston - Director Livingston reviewed discussion points regarding requests for proposals for a pool analysis, including the cost for design plans to address all compliance issues, aesthetic improvements, and pool facility enhancements for each site with the existing membership and Universal Pool Access models. Director Livingston noted that the board's strategic plan initiative at the June 23, 2012 planning work session was to define and present to the community issues related to UPA, and make a decision on UPA during this board term. Director Livingston will review with the board the responses to the RFP in executive session, and will present this update at the September 25 NRC meeting.

11. COMMUNITY MANAGER VACANCY UPDATE - Jack Bettin, Joyce Rowe - Director Rowe reported that she and Director Bettin have reviewed the applications received in response to the community manager vacancy, which will be closed at the end of September. The board was encouraged to take time to review the applications and participate in the interviewing process starting in October.

12. COMMERCIAL DESIGN STANDARDS CHANGE - Signage Market Square - Al Raimo, Acting Community Manager, reviewed the amendment to the existing Commercial Design Standards for signage. He noted the ARB and the owner of the shopping center were in agreement to allow the proposed sign and to amend the design standards.
MOTION: Director Livingston moved to approve the proposed amendment to the Commercial Design Standards.
MOTION SECONDED: Director Bettin
MOTION CARRIED: Unanimously

13. ACTING COMMUNITY MANAGER, CHECK SIGNING AUTHORITY - President Guthrie noted that the board had not included check signing authority for the amount up to $10,000 to Al Raimo when he was appointed Acting Community Manager.
MOTION: Director Livingston moved to approve check signing authority to Al Raimo, Acting Community Manager.
MOTION SECONDED: Director Bettin
MOTION CARRIED: Unanimously

14. EXECUTIVE SESSION - To discuss a contract issue and a personnel issue
MOTION: Director Livingston moved to enter into executive session to discuss a contract issue and a personnel issue.
MOTION SECONDED: Director Bettin
MOTION CARRIED: Unanimously

15. RETURN TO OPEN SESSION - The board returned to open session.

MOTION: Director Davis moved to authorize the Acting Community Manager to enter into an agreement with Club Source Design PLC, to provide the BCA with professional services consistent with its response to the BCA's RFP regarding the evaluation to determine the cost of potential upgrades for the three Brandermill pools.
MOTION SECONDED: Director Livingston
MOTION CARRIED: Unanimously

16. ADJOURNMENT - President Guthrie adjourned the September 10, 2012 Board of Directors meeting at 9:30 PM.

Submitted by:



________________________________________ ____________________________________
Al Raimo, Acting Community Manager Dick Guthrie, President Board of Directors
Brandermill Community Assoc., Inc. Brandermill Community Assoc., Inc.




BCA Board of Directors Meeting - October 1, 2012

Posted September 28, 2012 at 12:30 PM




Minutes



1. CALL REGULAR MONTHLY MEETING TO ORDER – The October 1, 2012 BCA Board of Directors meeting was called to order by President Guthrie at 7 PM in the meeting room of Brandermill Woods, 14311 Brandermill Woods Trail, Midlothian, VA 23112. Directors Bettin, Davis, Hillman, Livingston, O'Hanley and Rowe, Acting Community Manager Raimo and Recorder Judy Agee were present.

2. MEMBER VOICE - Dave Wilson of Three Bridges stated his concern about the recent road repairs, which may significantly impact property values and sales of homes, and asked how VDOT decides on which roads and type of repairs are needed.
- David Schein of Spring Gate distributed his list of a board of directors' legally defined responsibilities whether paid or voluntary, and encouraged the board to fulfill their fiduciary duties.
- Bob Malek of Regatta Pointe expressed his concern about the conditions of the roads after the paving process, and how long lost pet signs can be kept in place.
- Alan Manden of Huntsbridge expressed concern that the culverts under driveways be cleared for complete drainage.

3. MOTION TO APPROVE MINUTES – September 10, 2012
MOTION: Director Rowe moved to approve the minutes of the September 10, 2012 board of directors meeting.
MOTION SECONDED: Director O'Hanley
MOTION CARRIED: Unanimously

4. PRESIDENT’S REPORT - President Guthrie thanked the Crime Prevention Committee for its September 20 cruise on the BranderBelle, and noted that Supervisor Art Warren, members of the Chesterfield County Police Department, and several neighborhood watch coordinators were in attendance to review community issues. President Guthrie reported that Art Warren encouraged community members to attend the Board of Zoning Appeals public meeting on October 16 at 6 PM to show their support of the Brandermill roundabout sign.
A. Director Reports - Director Rowe reviewed information on the blight initiative. BCA staff will work closely with county staff in an effort to identify and proactively address compliance issues. This initiative recommends establishing a multi-community task force to partner with Chesterfield County to identify and resolve properties that fall within the major violations or blighted categories.
- Director Hillman reviewed the draft of a curbside leaf pickup program as part of the board initiative "Enhance the Look of Brandermill," as recommended in the Brandermill Master Plan. The board agreed to proceed with a pilot program for curbside leaf pickup paid for by residents who elect toparticipate. The board requested a status report on this project be provided at the December board meeting. The BCA staff will look into a competitive bidding process that will possibly include a "sliding scale" cost structure.

5. MANAGER’S REPORT – Acting Community Manager Al Raimo highlighted his written report and stated reports were included from staff. The board approved Jillian Marchant of Fox Chase as a new member of the Community Character Committee.

6. COMMITTEE REPORTS
A. Community Character - September 18, 2012 minutes are attached.
B. Crime Prevention Committee - September 13, 2012 minutes are attached.

7. BRANDERMILL HISTORY PROJECT CHARTER APPROVAL & COMMITTEE MEMBERS - President Guthrie reviewed the committee members list and presented the committee charter for approval.
MOTION: Director Hillman moved to approve the Brandermill History Project committee charter, as amended.
MOTION SECONDED: Director Bettin
MOTION CARRIED: Unanimously

8. BUDGET REVIEW - Buddy Whitfield - President Guthrie thanked all Finance Committee members for their hard work on the budget. Chair Buddy Whitfield gave an overview of the 2013 draft budget, which included fund definitions and uses; 2013 budget objectives; 2013 draft budget summary; 2013 functional budget details; MPOC and staff projects; worksheet for determining final budget; finance committee review; Brandermill assessments compared to surrounding communities; and risk mitigation.
Resident Comment:
- Dave Wilson of Three Bridges suggested the 2014 budget possibly include outsourcing some of the community projects to achieve savings.
- Bob Malek of Regatta Pointe questioned the budgeted salary pool increase at a time when there are high unemployment levels.
- Alan Manden of Huntsbridge asked whether the cost for a study and permits for dredging at The Landing would be budgeted.
Board Comment: Following resident input, the board discussed MPOC line items and requested budget adjustments, including: reducing contract architectural services; eliminating contract master gardener services; deferring a study on dredging the reservoir at The Landing; reducing the reserve fund contribution; and providing a 2.5 percent increase in the salary pool for employees, all to be accomplished with a zero percent assessment increase. The board also requested that staff consider how to add one maintenance staff member to the budget for 2013. The final budget will be presented at the November 5 board meeting.

9.COMMUNITY MANAGER VACANCY UPDATE - Jack Bettin, Joyce Rowe - Director Rowe reported that she and Director Bettin have received and reviewed 40 applications for the community manager position. They encouraged all board members to complete their reviews. Directors Rowe and Bettin will review the board members' feedback and then start telephone interviews of the top 10 applicants.

10.SELF HELP POLICY - PROPERTIES - Al Raimo - Acting Community Manager Al Raimo reviewed the list of three properties that require correction of covenant violations and the cost per contractor in accordance with the BCA Self-Help Policy.
MOTION: Director Livingston moved to authorize the Acting Community Manager to contract with the lowest bidder to provide services for each of these properties.
MOTION SECONDED: Director Hillman
MOTION CARRIED: Unanimously

11. VETERANS REAL ESTATE TAX RELIEF / CURBSIDE SANITATION PICK UP - The board declined to make an exception to the covenants that would allow curbside sanitation pickup as part of the Veteran's Real Estate Tax Relief county program.

12. EXECUTIVE SESSION - To discuss two contract matters and a legal matter
MOTION: Director Livingston moved to enter into executive session to discuss two contract matters and a legal matter.
MOTION SECONDED: Director Bettin
MOTION CARRIED: Unanimously

13. RETURN TO OPEN SESSION - The board returned to open session.
MOTION: Director Livingston moved to authorize the Acting Community Manager to contract with All American Lawnscapes, Inc. for mowing.
MOTION SECONDED: Director Rowe
MOTION CARRIED: Unanimously

MOTION: Director O'Hanley moved to authorize the Acting Community Manager to contract with A Touch of Technology to provide the BCA with professional services consistent with its response to the BCA's RFP for a marketing plan.
MOTION SECONDED: Director Bettin
MOTION CARRIED: Unanimously

14. ADJOURNMENT - President Guthrie adjourned the October 1, 2012 Board of Directors meeting at 10:35 PM.

Submitted by:



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Al Raimo, Acting Community Manager Dick Guthrie, President Board of Directors
Brandermill Community Assoc., Inc. Brandermill Community Assoc., Inc.