Archives for January 2012


BCA Board of Directors Meeting, January 9, 2012

Posted January 10, 2012 at 9:45 AM







Minutes



1. CALL REGULAR MONTHLY MEETING TO ORDER – The January 9, 2012 BCA Board of Directors meeting was called to order by President McLenagan at 6:30 PM in the meeting room of Brandermill Woods, 14311 Brandermill Woods Trail, Midlothian, VA 23112. Directors Guthrie, Hillman, Livingston, McGinniss, and O'Hanley, Community Manager Pritz, Assistant Community Manager Raimo and Recorder Judy Agee were present. Director Rowe was absent.

2. MEMBER VOICE – Alex Kesselring, Chimney House reported that he and several other swim team members did not think they should have to pay for a full pool membership to swim on the swim team. He suggested a swim team only pool membership category be approved with a reduced cost. The Board appreciated the well prepared remarks from Mr. Kesselring and asked staff, the Facilities and the Finance Committee to review the request.
- Bill Coiner along with Mark Smith, Cove Ridge provided a photo of the roundabout sign with revisions to include the Swift Creek Middle School and Clover Hill High School.
- A Spring Gate resident expressed concern that a traffic light be installed at Brandermill Parkway when Powhite Parkway/Old Hundred Road is widened to handle the increased traffic.
- Kathy Cantrell, Huntsbridge stated the BCA storage lot is an eyesore during the winter when it is more visible from Old Hundred Road.
- David Schein, Spring Gate expressed concern that the assessments have increased due to the higher employee costs at a time when residents have lost value in their homes and suggested eliminating employees and association dues.

3. MOTION TO APPROVE MINUTES – December 5, 2011
MOTION: Director McGinniss moved to approve the minutes of the December 5, 2011 board of directors meeting, as written.
MOTION SECONDED: Director Guthrie
MOTION CARRIED: President McLenagan, Directors Guthrie, Hillman, McGinniss and O'Hanley approved. Director Livingston abstained.

4. PRESIDENT’S REPORT - President McLenagan encouraged members to become involved in a committee or as a board member by contacting the BCA office for information. Community Manager Pritz noted the candidate packets are available at the BCA. February 3rd is the deadline to have the candidate's information included in The Village Mill.

5. MANAGER’S REPORT – Community Manager Pritz highlighted her written report and stated reports were included from staff. She noted that Brandermill Woods is hosting a meeting which is open to the public on January 10th at 3 PM regarding the proposed traffic light at Old Hundred Road and Brandermill Parkway. The BCA has asked for support from local and state representatives to have the light installed during the road widening project. Director O'Hanley noted that one-third (1,058) of the mailboxes have been installed to date and thanked those who provided assistance.

6. COMMITTEE REPORTS
A. Activities - There was no report.
B. Community Character - October 18, 2011 minutes and mailbox count report are attached.
C. Crime Prevention - There was no report.
D. Facilities - There was no report.
E. MPOC Project Update - Al Raimo - November 17, 2011 minutes are attached.
F. Natural Resources - There was no report.
G. NRC - There was no report.

7. POOL ANALYSIS - Director Livingston reported that he and Bob Friedel started work on this project last spring and realized more information was needed if the pools would go to universal access. The board approved a pool analysis be completed. Director Livingston stated after several revisions the Existing Pool Facilities Analysis and Recommendations Report will provide helpful information whether we 1) stay with the current model, 2) go to universal access for all residents, or 3) get out of the pool business. He recommended the board approve the report and forward it to the Facilities and Finance Committees for their input.
Member Comment: - David Schein, Spring Gate stated he would not be in favor of universal access and spending residents money, especially when a small percentage of residents will be using the pools, and was in favor of getting out of the pool business.
- Rin Barkdull, Northwich noted that families in Brandermill need pools and would vote for universal access before voting to close the pools.
- Bill Coiner, Cove Ridge stated the community should continue to maintain the pools, trails and other amenities to maintain its special identity.
MOTION: Director Livingston moved to accept the report by Higgins and Gerstenmaier dated October 20, 2011 and to direct the Facilities and Finance Committees to review and provide information back to the board.
MOTION SECONDED: Director Guthrie
DISCUSSION: Director McGinniss inquired whether the board wanted to present all options for consideration by the committees, and if the board chose to get out of the pool business, he advised against going to a third-party contractor since the upkeep would not be guaranteed. President McLenagan noted he will continue to fight to maintain the pools along with all other amenities and agreed the pools need a lot of work to address the recommendations in the report. Director Guthrie stated the Finance Committee can work with staff to develop a list of repairs that need immediate attention and those that can be handled within a 3-5 year timeframe for budgeting purposes.
MOTION CARRIED: Unanimously

8. MOTION TO APPROVE COMMITTEE CHARTERS
MOTION: Director McGinniss moved to approve the Community Character, Facilities, and Hearing Panel Committee Charters, as presented.
MOTION SECONDED: Director O'Hanley
MOTION CARRIED: Unanimously

9. APPROVAL OF SUNDAY PARK SIGN CHANGES
MOTION: Director Guthrie moved to accept staff's recommendation for the refurbishment of the existing Sunday Park sign, as presented.
MOTION SECONDED: Director McGinniss
MOTION CARRIED: Unanimously

10. EXECUTIVE SESSION - To discuss a contract, legal and personnel issue
MOTION: Director McGinniss moved to enter into executive session to discuss a contract, legal, and personnel issue.
MOTION SECONDED: Director O'Hanley
MOTION CARRIED: Unanimously

11. RETURN TO OPEN SESSION - President McLenagan returned to open session.

MOTION: Director Livingston moved to authorize the community manager to enter into a tree management contract with Hertzler Tree Service.
MOTION SECONDED: Director Hillman
MOTION CARRIED: Unanimously

MOTION: Director McGinniss moved to direct the community manager to request the Board of Supervisors initiate a rezoning application for a conditional use planned development (CUPD) approval allowing the Brandermill sign, with modifications, at the intersection of Brandermill Parkway and South Old Hundred Road. The community manager is directed to continue to work proactively with Chesterfield County officials to develop an agreeable solution.
MOTION SECONDED: Director O'Hanley
MOTION CARRIED: Unanimously

12. ADJOURNMENT
MOTION: Director Guthrie moved to adjourn the January 9, 2012 Board of Directors meeting at 8:10 PM.
MOTION SECONDED: Director McGinniss
MOTION CARRIED: Unanimously



Submitted by:



___________________________________ _______________________________
Jane Pritz, CMCA®, AMS® John McLenagan, President
Community Manager/Secretary Board of Directors
Brandermill Community Assoc., Inc. Brandermill Community Assoc., Inc.

Board of Directors Meeting, December 5, 2011

Posted January 10, 2012 at 9:35 AM




Minutes




1. CALL REGULAR MONTHLY MEETING TO ORDER – The December 5, 2011 BCA Board of Directors meeting was called to order by President McLenagan at 7PM in the meeting room of Brandermill Woods, 14311 Brandermill Woods Trail, Midlothian, VA 23112. Directors Guthrie, Hillman, McGinniss, O'Hanley, and Rowe, Community Manager Pritz, Assistant Community Manager Raimo and Recorder Judy Agee were present. Director Livingston was absent.

2. MEMBER VOICE - Walter Lang, Thornridge stated that vehicles are parked in front of his neighbor's house and wanted to know if there are covenants that address this situation. Staff will review.
- Helen O'Neill, McTyre's Cove stated there are too many signs throughout the community and that the large sign in the roundabout was a rush to judgment. She stated she will provide her notes as a letter to the editor of The Village Mill.

3. MOTION TO APPROVE MINUTES – November 7, 2011
MOTION: Director Rowe moved to approve the minutes of the November 7, 2011 board of directors meeting, as written.
MOTION SECONDED: Director O'Hanley
MOTION CARRIED: Unanimously

4. PRESIDENT’S REPORT - President McLenagan reported he attended the November 17th Volunteer Appreciation Dinner to recognize and thank residents who have provided their assistance and hard work on committees and special projects throughout 2011.
A. Director Reports - Director Guthrie stated the Finance Committee provided year-end projects to utilize 2011 excess income to Community Manager Pritz.
- Director Rowe stated several volunteers and Facilities Committee members spread mulch at the North Beach Pool pocket park.

5. MANAGER’S REPORT – Community Manager Pritz highlighted her written report and stated that reports were included from staff. Community Manager Pritz reported the Facilities Committee met on November 10th and did not have a quorum. The committee needs to recruit some additional members and Director Rowe volunteered to serve as the board liaison.
The board approved Carol Russek as a new member of the ARB.

MOTION: Director Guthrie moved to approve the recommended 2011 year end projects.
MOTION SECONDED: Director McGinniss
During discussion, the board agreed to the following projects utilizing 2011 excess income: install handicap lifts at 3 pools, replace 3 light globes at The Landing, shoreline erosion project, re-install reader board and purchase a stump grinder.
MOTION CARRIED: Unanimously
- President McLenagan stated everyone was given a copy of the 2012 Annual Meeting Schedule and there are two open board positions for the 2012 election. The Annual Meeting will be held April 16, 2012 at 7PM and the next board meeting is January 9, 2012 at 6:30 PM.
- Assistant Community Manager Raimo reported the final BCA Management Emergency Response Plan was distributed to each board member.

6. COMMITTEE REPORTS
A. Activities - There was no report.
B. Community Character - There was no report.
C. Crime Prevention - There was no report.
D. Facilities - November 10, 2011 meeting notes which include the 2011 Year End Pool Report.
E. MPOC Project Update - Al Raimo - October 21, 2011 minutes are attached.
F. Natural Resources - There was no report.
G. NRC - There was no report.

7. REVISED BOAT RULES - Al Raimo
A. Member Comment - Helen O'Neill, McTyre's Cove expressed concern if the boat rules will be enforced. It was noted that there is signage and police that patrol the parking and landing areas.
MOTION: Director McGinniss moved to approve the BCA Boat Rules and Regulations, as revised.
MOTION SECONDED: Director Hillman
MOTION CARRIED: Unanimously

8. MOTION TO APPROVE COMMITTEE CHARTERS
MOTION: Director Rowe moved to approve the Activities, Crime Prevention and Finance Committee Charters, as presented.
MOTION SECONDED: Director Guthrie
MOTION CARRIED: Unanimously

9. POOL ANALYSIS – This item was deferred until the January 9, 2012 meeting since Director Livingston was absent.

10. ROUNDABOUT SIGN - President McLenagan stated that he, Director McGinniss and Community Manager Pritz met on November 21st with Chesterfield County representatives, Jay Stegmaier, Bill Dupler, Kirk Turner and the sign contractor to discuss the options for the Brandermill roundabout sign. Director McGinniss reported the intention of the meeting was to review the different concerns and to see if there is a compromise for the size of the sign to comply with county ordinance and state code. President McLenagan noted the options which could be considered: (1) move the sign from the roundabout area, (2) expand the rules regarding medians to include roundabouts, which would require a public hearing, and (3) amend the signage so that it conforms to county ordinance, which would require a conditional use permit and would also require a public hearing. Director Rowe stated the sign meets VDOT's requirements and the sign will not appear as large when the trees and shrubs have grown. Community Manager Pritz reviewed the roundabout timeline. The board requested Community Manager Pritz send a letter to Art Warren and Russ Gulley to enlist their support.
11. COMMUNICATIONS TASK FORCE
- The board agreed to approve residents Joe Covolo and Greg Smith as resident members of the task force. Joan O'Hanley will be the board liaison.

12. ADJOURNMENT - President McLenagan adjourned the meeting at 8:30 PM.

Submitted by:



___________________________________ _______________________________
Jane Pritz, CMCA®, AMS® John McLenagan, President
Community Manager/Secretary Board of Directors
Brandermill Community Assoc., Inc. Brandermill Community Assoc., Inc.

Communications Task Force Meeting

Posted January 27, 2012 at 4:23 PM
BCA Office

ARB Meeting

Posted January 27, 2012 at 3:59 PM
BCA Office

Communications Task Force Meeting

Posted January 27, 2012 at 3:56 PM
BCA Office

Hearing Panel

Posted January 27, 2012 at 3:54 PM
BCA Office

MPOC Meeting

Posted January 27, 2012 at 3:53 PM
BCA Office

ARB Meeting

Posted January 27, 2012 at 3:52 PM
BCA Office

Activities Committee Meeting

Posted January 27, 2012 at 3:50 PM
BCA Office

Crime Prevention Committee Meeting

Posted January 27, 2012 at 3:49 PM
BCA Office