Archives for May 2011


BCA Board of Directors Meeting, June 6, 2011

Posted May 24, 2011 at 3:24 PM
Brandermill Woods



Minutes



1. CALL REGULAR MONTHLY MEETING TO ORDER – The June 6, 2011 BCA Board of Directors meeting was called to order by President McLenagan at 7 PM in the meeting room of Brandermill Woods, 14311 Brandermill Woods Trail, Midlothian, VA 23112. Directors Hillman, Livingston, McGinniss, O'Hanley and Rowe, Community Manager Pritz, Assistant Community Manager Raimo and Recorder Judy Agee were present. Director Guthrie was absent.

2. MEMBER VOICE - Marci Borden, Bayport Landing expressed her concern that the minutes of the April 4th board meeting did not correctly reflect her statement, which read: "... expressed concern that board members are using personal electronic devices during board meetings."

She noted the minutes should correctly read: "... and I hope that I am speaking for the entire community and request that while this board is in public session that board members refrain from using personal electronic devices. This practice deters from the form of these proceedings and demonstrates a lack of respect of the process to the members of the community association as a whole. Personally I consider it unprofessional and rude and this is a reasonable request. Thank you."
- Helen O'Neill, McTyre's Cove expressed concern regarding the paving process used on Brandermill roads and the bad condition of McTyre's Cove Road, and the plantings at neighborhood entrances.

3. MOTION TO APPROVE MINUTES – May 2, 2011 - Organizational & Regular
MOTION: Director McGinniss moved to approve the minutes of the May 2, 2011 Organizational meeting, as written.
MOTION SECONDED: Director Hillman
MOTION CARRIED: Unanimously

MOTION: Director Rowe moved to approve the minutes of the May 2, 2011 Regular Board meeting, as written.
MOTION SECONDED: Director O'Hanley
MOTION CARRIED: Unanimously

4. PRESIDENT’S REPORT – President McLenagan noted the board meetings will include a brief description of the agenda items by Community Manager Pritz to benefit those attending the meeting and those listening to the audio recording on the website provided after the meeting. President McLenagan reported he and the board members compiled a list of projects to address during their term, with the main concern to improve communication with members of the community. He will meet with the NRC executive committee to strengthen communications between the NRC and the board of directors. He noted that it was his intention that the president's report will focus on the larger issues of the direction of BCA policies and Community Manager Pritz will provide updates to the operations of the BCA.
A. Director Reports - Director Livingston noted Community Manager Pritz will provide an update to the pool analysis study in her report.
a. County Comp Plan Update - Director McGinniss reported the Chesterfield County Comprehensive Plan Steering Committee completed its duties in December 2010. The draft plan was presented in January 2011 to the Board of Supervisors. Director McGinniss noted this report provides plans for future county development using existing and proposed roads. He noted several public meetings are planned and the final report is due to the Board of Supervisors by July 19th.

5. MANAGER’S REPORT – Community Manager Pritz highlighted her written report and stated that reports were included from staff. She updated the pool memberships which are currently at 567 and includes 89 non-resident memberships. President McLenagan noted the attached information and cost comparison between asphalt and chip sealing and stated this topic will be discussed at the next county breakfast meeting. Community Manager Pritz reported that the pool analysis preliminary report will be available at the July 11th board meeting for review and the final report will be in the August board package. Director Rowe requested that no signs be added to the sign posts which have recently been refurbished and painted.
MOTION: Director Livingston moved to approve Mary Camp as a new member to the Natural Resources Committee.
MOTION SECONDED: Director McLenagan
MOTION CARRIED: Unanimously
Assistant Community Manager Raimo highlighted his written report and noted that the HCA development team will provide a complete set of plans for the proposed Harbour Pointe Medical Building at the ARB meeting on June 14th and at a community meeting on June 16th at Brandermill Woods. Chesterfield County, VDOT officials and ARB members will be in attendance.

6. COMMITTEE REPORTS
A. Activities - There was no report.
B. Community Character – April 19 minutes and June 6, 2011 report are attached.
C. Crime Prevention – There was no report.
D. Facilities - There was no report.
E. MPOC Project Update - March 17, 2011 minutes attached. Al Raimo stated The Landing Phase 1 is complete and under budget. The Landing Phase 2 projects have been discussed and a community meeting will be scheduled shortly. The landscaped front entrance will be complete when the Brandermill sign is returned after repairs and painting. Director Rowe, MPOC Liaison noted The Landing Revitalization meeting will be held onsite to highlight the completed Phase 1 projects and to obtain feedback from residents on Phase 2.
F. Natural Resources - May 25, 2011 minutes attached.
G. NRC - There was no report.

7. MOTION TO APPROVE CAP FEE BALLOT & COVER LETTER -
Member Comment: - Warren Ragsdale, Huntsbridge stated the cap fee increase will hurt a new home buyer in Brandermill by adding additional fees to the purchase price. He stated there should be other ways to designate monies to master plan projects.
MOTION: Director McGinniss moved to approve the cap fee cover letter and ballot, as amended.
MOTION SECONDED: Director Rowe
Director Rowe noted that it would be more feasible to increase this fee to direct additional monies to the master plan projects instead of increasing assessments.
MOTION CARRIED: President McLenagan and Directors Hillman, McGinniss, O'Hanley and Rowe approved. Director Livingston opposed.

8. MOTION TO APPROVE PEBBLE CREEK COMMUNITY IMP GRANT
MOTION: Director Livingston moved to approve the Pebble Creek Community Improvement Grant application.
MOTION SECONDED: Director McGinniss
MOTION CARRIED: Unanimously

9. SIGNAGE IN ROUNDABOUT - Community Manager Pritz reviewed the renderings for signage to be installed in the roundabout at Old Hundred Road and Brandermill Parkway. It was noted that 2 signs with water features would have an extra cost for installation and additional maintenance costs. Community Manager Pritz will request a quote on the 4 sided gazebo style sign for board review.

10. DOCKS & CONTOUR LINES - Community Manager Pritz reported that the county map shows a 180' contour line and it appears all of the docks have been built below the contour line. She stated the Brandermill documents do not allow any structures to be built below the 180' contour line. She also stated each property needs to be surveyed to determine where the dock is located.

11. AMENDED POOL RULES -
MOTION: Director Hillman moved to approve the amended Pool Rules, as revised.
MOTION SECONDED: Director Rowe
Director Rowe noted that these revisions remove the reference to age. Community Manager Pritz stated she did not receive any comments from the Facilities Committee.
MOTION CARRIED: Unanimously

12. EXECUTIVE SESSION - To discuss a legal issue
MOTION: Director O'Hanley moved to enter into executive session.
MOTION SECONDED: Director McGinniss
MOTION CARRIED: Unanimously

13. RETURN TO OPEN SESSION
President McLenagan returned the meeting to open session.

MOTION: Director O'Hanley moved to direct the community manager to communicate with outside counsel.
MOTION SECONDED: Director Hillman
MOTION CARRIED: Unanimously

14. ADJOURNMENT
President McLenagan adjourned the meeting at 9:55 PM.

Submitted by:


___________________________________ _______________________________
Jane Pritz, CMCA®, AMS® John McLenagan, President
Community Manager/Secretary Board of Directors
Brandermill Community Assoc., Inc. Brandermill Community Assoc., Inc.

BCA Board of Directors Organizational Meeting - May 2, 2011

Posted May 4, 2011 at 10:29 AM
Brandermill Woods





Minutes



Minutes

1. CALL MEETING TO ORDER – The 37th Annual Organizational Meeting of the Brandermill Community Association Board of Directors was called to order by President Rowe on May 2, 2011 at 6:30 PM, in the meeting room of Brandermill Woods, 14311 Brandermill Woods Trail, Midlothian, VA 23112. Directors Guthrie, Hillman, Livingston, McGinniss, McLenagan and O'Hanley, Community Manager Pritz, Assistant Community Manager Raimo and Recorder Judy Agee were present.

2. MEMBER VOICE - There were no speakers.

President Rowe recognized Dr. Bob Friedel with a gift of appreciation for his three years of service on the board. Dr. Friedel thanked the board for the gift and their commitment as board members to handle the business of Brandermill. Director McLenagan thanked Dr. Friedel for his assistance to the board and his input to address the scope, tasks and charters of each committee, which impacted the implementation of the master plan projects. Director Guthrie recognized Dr. Friedel for his assistance to the board which resulted in providing a higher level of communication to the community.

President Rowe and the board agreed to review Item 3. Confidentiality Agreements after Election of Officers.

President Rowe turned the meeting over to Community Manager Pritz for the election of officers.

3. ELECTION OF OFFICERS – Community Manager Pritz stated she had received responses from three board members who were interested in serving as officers.

John McLenagan - President - Director McLenagan stated he was interested in serving as President to carry on his activities when serving as 1st Vice President and as liaison to the ARB and MPOC committees. He said he understands the organization of the board and feels that the role of president is to run the meetings smoothly and represent the consensus of the board.

MOTION: Director Hillman moved to elect John McLenagan as President.
MOTION SECONDED: Director Rowe
MOTION CARRIED: Unanimously

Keith McGinniss -1st Vice President – Community Manager Pritz stated Director McGinniss was interested in serving as 1st Vice President.

MOTION: Director Livingston moved to elect Keith McGinniss as 1st Vice President.
MOTION SECONDED: Director Guthrie
MOTION CARRIED: Unanimously

Dick Guthrie - Treasurer - Director Guthrie expressed his interest in continuing as Treasurer and to assist the Finance Committee and staff. He noted that the recent audit was complementary of the community's efforts to manage our resources.

MOTION: President McLenagan moved to elect Dick Guthrie as Treasurer.
MOTION SECONDED: Director Livingston
MOTION CARRIED: Unanimously

Frances Hillman - 2nd Vice President - Director Hillman volunteered to serve on the board as 2nd Vice President and as board liaison to the NRC.

MOTION: Director Guthrie moved to elect Frances Hillman as 2nd Vice President.
MOTION SECONDED: Director O'Hanley
MOTION CARRIED: Unanimously

2011-2012 BCA Board of Directors officers:
President John McLenagan
1st Vice President Keith McGinniss
Treasurer Dick Guthrie
2nd Vice President Frances Hillman
Secretary Jane Pritz

President Rowe noted the availability of the 2010 BCA Annual Report, which includes reports from the BCA Board President, Community Manager, committees and the 2010 financial summary.

CONFIDENTIALITY AGREEMENTS – President Rowe stated confidentiality agreements were included in the board package and asked the board to return their signed copies.

4. ADJOURNMENT –
President Rowe adjourned the meeting at 6:50 PM.


Submitted by:



___________________________________ _______________________________
Jane Pritz, CMCA®, AMS® Joyce Rowe, President
Community Manager/Secretary Board of Directors
Brandermill Community Assoc., Inc. Brandermill Community Assoc., Inc.

Recognize, prevent, report and stop fraud

Posted May 31, 2011 at 2:32 PM
For senior Virginians to avoid becoming victims of fraud. (more...)

Brandermill 7.4k race is July 4

Posted May 26, 2011 at 1:00 PM
Brandermill residents and family and friends are invited to run (more...)

Brandermill 7.4k race

Posted May 26, 2011 at 12:52 PM
Brandermill residents, family and friends are invited to run (more...)

Natural Resources Committee Meeting

Posted May 25, 2011 at 10:39 AM
BCA Office

ARB Meeting

Posted May 24, 2011 at 3:37 PM

Finance Committee Meeting

Posted May 24, 2011 at 3:36 PM

Hearing Panel

Posted May 24, 2011 at 3:35 PM
BCA Office

MPOC Meeting

Posted May 24, 2011 at 3:33 PM
BCA Office