Archives for April 2011

April 21 MPOC Meeting CANCELLED

Posted April 20, 2011 at 3:17 PM

Due to a lack of quorum, the April 21 MPOC meeting is cancelled. (more...)

The April 16 Book & Sports Equipment Swap is CANCELLED

Posted April 15, 2011 at 10:47 AM

The Book & Sports Eqipment swap scheduled for April 16 from 10 a.m. to 2 p.m. at the St. Ledger's Pool lot has been cancelled. (more...)

Harbour Pointe Medical Facility Meeting CANCELLED

Posted April 11, 2011 at 11:53 AM

The meeting scheduled for April 11 at 7 p.m. at Harbour Pointe Clubhouse has been cancelled.

BCA Board of Directors Meeting, May 2, 2011

Posted April 11, 2011 at 12:12 PM

Brandermill Woods

Board Packet

Audio Recording

Minutes

Minutes

1. CALL REGULAR MONTHLY MEETING TO ORDER – The May 2, 2011 BCA Board of Directors meeting was called to order by President McLenagan at 7 PM in the meeting room of Brandermill Woods, 14311 Brandermill Woods Trail, Midlothian, VA 23112. Directors Guthrie, Hillman, Livingston, McGinniss, O'Hanley and Rowe, Community Manager Pritz, Assistant Community Manager Raimo and Recorder Judy Agee were present.

President McLenagan noted that member voice is provided for members to speak for 3 minutes on subjects other than items the board intends to act on as noted on the agenda.

2. MEMBER VOICE - Peter Andreoletti, Harbour Hill stated a committee has been formed to represent the concerns of Harbour Pointe residents for the proposed medical facility and asked the board for their support to protect this neighborhood.
- Robert Cook, Harbour Hill asked for the board's support of the residents' concerns regarding the proposed medical facility which will affect the Harbour Pointe entrance and neighborhoods.
- Joe Herbst, Harbourwood provided the latest architectural design illustrations of the proposed medical facility and asked for the board's support to ensure the BCA Architectural Review Board follows the Commerical Design Standards. He noted that the current proposal will drastically alter the entrance to Harbour Pointe and is not sympathetic to the surrounding residential and business communities. Mr. Herbst noted he will submit a copy of his notes to the BCA office for submittal with the meeting minutes.
- Egena Younger, Harbourwood expressed her concern regarding the increased traffic expected with the proposed facility and that there is currently only one entrance/exit to Harbour Pointe.
- Jim Lehmann, Lands End stated his concern that this development not impair the view of the neighborhood entrance and that signage be included directing traffic only to Harbour Lane.
- Wayne Goerlich, Harbour Hill noted that Harbour Pointe will lose its current identity with the development of the proposed facility. He expects the traffic to this facility will be much more than was indicated on the proposal.
- Don Blum, Promontory Pointe expressed his opinion that this proposed facility appears to be architecturally appealing on this commercially zoned property, and asked for the board's support that the county address the increased traffic for this or any other proposed use of this property.
- Helen O'Neill, McTyre's Cove expressed her concerns regarding repaving roads, the roundabout, and the addition of a playground area at The Landing.

3. MOTION TO APPROVE MINUTES – April 4, 2011
MOTION: Director Rowe moved to approve the minutes of the April 4, 2011 meeting, as written.
MOTION SECONDED: Director Guthrie
MOTION CARRIED: Unanimously

4. PRESIDENT’S REPORT – There was no report.
A. Director Reports - Director Guthrie reported he and Community Manager Pritz attended the Resource Management Group's recent meeting regarding the hydrilla issue. He noted the committee charter was adopted and Bob Malek was re-elected as chair. Director Guthrie provided photos noting the concentration of the hydrilla, and reported the carp are now 15-20 pounds after being introduced a year ago. He noted Brandermill is concerned that four shallow coves are impacted with the hydrilla and a harvesting device was suggested to open these areas for recreational use. Another concern is removal of dead hydrilla that washed up on the shoreline in the fall and winter season, which is labor intensive and will require removal equipment. Director Guthrie reported the county noted their interest in providing funds for these removal projects. The county will measure the hydrilla in June and August and will stun the lake in August to take a census of the carp which will indicate if more carp are needed. President Rowe noted that Susan Smith resigned from the committee and the BCA board appointed Mitch Zinder of Bayport Landing. Director Guthrie noted the hydrilla is not at the surface of the water now but that more growth is expected in the warmer months.

5. MANAGER’S REPORT – Community Manager Pritz stated her written report was attached and that reports were included for Assistant Community Manager, Community Services, and The Village Mill. President McLenagan noted these reports are included in the board packet posted on the BCA website and with the NRC email blast.

6. COMMITTEE REPORTS
A. Activities - Al Raimo reported the committee is continuing with their plans for Community Clean Up Day scheduled in the fall.
B. Community Character – March 15, 2011 minutes are attached.
C. Crime Prevention – There was no report.
D. Facilities - March 21, 2011 minutes are attached.
E. MPOC Project Update - Al Raimo stated his written report was attached and noted the committee met on April 28th to review the Phase II plans for The Landings and will continue their review on May 5th.
F. Natural Resources - April 23, 2011 minutes are attached.
G. NRC - There was no report.

7. CAPITAL IMPROVEMENT FEE AMENDMENT - The current capital improvement fee of $150 is paid by new buyers into Brandermill to be used for projects not included in the reserve study. It was noted that the referendum included with the annual election sets the fee not to exceed one year's assessment required a 75% majority to pass, but received a yes vote of only 74.77% and failed by .33%. Director Guthrie noted the Finance Committee strongly supported this referendum to help generate additional funds for amenities for the community, and noted most surrounding communities have this fee capped at one year's assessment. He noted failure of this referendum limits the 2012 budget for any inclusion of master plan projects paid from the capital improvement fee, and encouraged the board to consider including this referendum next year or to hold a special election this year. The board discussed their support for a special election on the referendum regarding this increase, and agreed to include a cover letter indicating the importance of its passage and the support by the Finance Committee. The board agreed to enlist members to speak at meetings who are in agreement with this change, and identify commercial members they can approach to ask for support. Community Manager Pritz will prepare a referendum and cover letter for approval at the June board meeting.

MOTION: Director Guthrie moved that the board hold a special election on the referendum related to the capital improvement fee based on language that is in the referendum that was held in the 2011 annual meeting ballot and that this election occur no later than July 15, 2011.
MOTION SECONDED: Director Rowe
MOTION CARRIED: Unanimously

8. SIGNAGE FOR ROUNDABOUT - Community Manager Pritz met with Chesterfield County Director of Transportation John McCracken and representatives from Timmons, Brooks Gray and VDOT regarding the signage for the roundabout at Old Hundred Road and Brandermill Parkway. She noted VDOT controls what is included in the roundabout and they recommended two Brandermill signs, with lighting, on each side of Old Hundred Road. Community Manager Pritz proposed and VDOT agreed that the base of each sign can be built taller higher to avoid vehicles hitting the sign. She reported that VDOT will not allow the existing reader board in this area, which will be relocated to another area in Brandermill. She noted the county will begin construction of the roundabout on or about June 20th, and will include the landscaping in the fall when school starts. She noted that BCA will pay for irrigation and maintenance of the roundabout. Community Manager Pritz will get a quote for the two proposed signs and check with John McCracken and VDOT of possibly changing the design to include four signs and report this information at the June board meeting.

9. VDOT ROAD REPAIRS - President McLenagan reported that VDOT re-paved with a "chip and seal" process at the Huntgate Woods entrance and Brandermill Parkway in April. The "chip and seal" process consists of a thin tar layer covered with loose gravel and then rolled, and the loose gravel is then swept up. The board noted their concern that this process is not in keeping with Brandermill's direction to upgrade the community. VDOT reported they will be using this process on all secondary roads from now on because of budget constraints. Director Hillman drafted the attached letter to Delegate Ware and Senator Watkins inviting them to a breakfast meeting, along with VDOT, Art Warren, and John McCracken, to discuss road maintenance issues concerning Brandermill. Director Guthrie thanked Directors Hillman and Livingston in preparing this draft letter. After discussion the board agreed that more research is needed before proceeding with this meeting, including checking with other community associations in the surrounding area and the CAI, and if other counties throughout the state have similar repaving difficulties. They agreed to have Community Manager Pritz prepare a letter and have staff provide an explanation, cost and expected durability of the chip/seal process as compared with asphalt at the next board meeting. President McLenagan noted that this issue can be addressed at the quarterly breakfast meeting on June 11th.

10. DOCKS - President McLenagan reported the county asked for a standard and application process for docks along Brandermill shoreline properties. Community Manager Pritz and Director Rowe reported they met with county representatives who provided maps which include the 180' and 185' contour lines along the shoreline. Community Manager and Assistant Community Manager Raimo will report on their meeting with Theresa Biagioli, who will determine where existing docks are located in relation to the noted contour lines, at the June board meeting.

11. EXECUTIVE SESSION - To discuss a legal issue
The board entered executive session.

10. RETURN TO OPEN SESSION
The board returned to open session.

11. ADJOURNMENT
President McLenagan adjourned the meeting at ________ PM.

Submitted by:

___________________________________ _______________________________
Jane Pritz, CMCA®, AMS® John McLenagan, President
Community Manager/Secretary Board of Directors
Brandermill Community Assoc., Inc. Brandermill Community Assoc., Inc.