Archives for November 2009


Minutes - October 5, 2009

Posted November 3, 2009 at 4:53 PM
1. CALL REGULAR MONTHLY MEETING TO ORDER – The October 5, 2009 BCA Board of Directors meeting was called to order by President Rowe at 7 PM in the meeting room of Brandermill Woods, 14311 Brandermill Woods Trail, Midlothian, VA 23112. Directors Friedel, Guthrie, Livingston and McGinniss, Community Manager Pritz and Recorder Judy Agee were present. Directors Bradner and McLenagan were absent.

2. MEMBER VOICE
? Dorothy Lowrie of Fox Chase expressed concern and provided photos of covenant violations that need to be addressed. She volunteered to assist with the Covenant Task Force that will address covenant inspections and enforcement.
? Linda Abernathy of Quail Hill also expressed concern about covenant violations and suggested that dates be scheduled for debris pickup.
President Rowe noted the photos that have been submitted will be addressed at the next board meeting, and that residents can schedule pickup of debris with the BCA office when needed.

3. MOTION TO APPROVE MINUTES – September 7, 2009
MOTION: Director Friedel moved to approve the minutes of the September 7, 2009 meeting, as written.
MOTION SECONDED: Director Guthrie
Community Manager Pritz noted additional revisions to Member Voice and the President's Report. President Rowe noted that Mr. Livingston's comments were summarized so they would be similar to other statements during Member Voice.
AMENDED MOTION: Director McGinniss moved to accept both changes to the minutes of the September 7, 2009 meeting, as amended.
MOTION SECONDED: Director Friedel
AMENDED MOTION CARRIED: President Rowe, Directors Friedel, Guthrie and McGinniss approved. Director Livingston opposed.
MOTION FAILED: Unanimously

4. PRESIDENT’S REPORT – President Rowe reviewed her written report and noted that the Chesterfield County Comprehensive Plan will be discussed on October 20th at 7 PM in the Ivy Room at Brandermill Woods.
President Rowe reported that the BCA recently became aware that Kevin Healy with The Boathouse Restaurant is providing his guests pontoon boat rides on his personal boat using the BCA dock facility at Sunday Park. The board agreed to review the BCA dock policy and to invite Mr. Healy to comment at the November board meeting.
President Rowe read the statement from Joel Bradner announcing his resignation from his position with the BCA Board of Directors effective immediately. Mr. Bradner offered his best wishes for the future to the BCA staff and all members of the association. President Rowe asked the board to submit names of prospective candidates to be discussed at the October 19th special board meeting.
A. Director Reports – President Rowe announced the Chesterfield County Comprehensive Steering Plan “Visioning Workshop” will be held Tuesday, October 6th at 6:30 PM at Bailey Bridge Middle School to receive public input.
B. Master Plan Report – John McLenagan – President Rowe reported that Andrea Epps volunteered to chair the Master Plan Oversight Task Force, which will consist of the chairs of each BCA committee, Director McLenagan and Community Manager Pritz.
C. Comp Steering Plan – Keith McGinniss – Director McGinniss stated the “Visioning Workshops” are scheduled in each district to receive public input to the Chesterfield County Comprehensive Steering Plan. All meetings are open to the public and some are available on public access TV.

5. MANAGER’S REPORT – Community Manager Pritz reviewed her written report. She
reported that surrounding communities are in favor of establishing an ordinance to prohibit panhandling, and the board agreed to have Chesterfield County Board of Supervisors ask county staff to research the ordinance approved by Henrico County. President Rowe stated she will write a letter to Art Warren, Chesterfield County Board of Supervisors, and the representative with the Water Quality Department to let them know that the BCA supports and encourages any action the County would take to prevent the hydrilla problem in Swift Creek Reservoir from spreading or coming back worse next year.
MOTION: Director Guthrie moved to grant the utility easement to Chesterfield County and Dominion Virginia Power.
Community Manager Pritz noted this utility easement is needed for the relocation of overhead power lines along Old Hundred Road at the intersection with Brandermill Parkway to create a turning lane.
MOTION SECONDED: Director McGinniss
MOTION CARRIED: Unanimously

6. COMMITTEE REPORTS
A. Finance Committee 2010 Budget Report – The Finance Committee will give its report during the 2010 Draft Budget portion of this meeting..
B. Crime Prevention Committee – There was no report.
C. NRC – Bob Strickland reported that during the NRC meeting on September 15th several subjects were discussed in Member Voice, and the Bylaws were reviewed and will be presented at the November BCA board meeting.
President Rowe noted that she and Director Friedel plan to present the Marketing Committee Charter at the November board meeting.

7. ARB APPEAL – Koechlein –
Member Voice – Pete Hayden of Winterberry Ridge, who lives directly across the street from the Koechlein property, spoke for other residents in attendance who approve the sculpture and its location.
Richard Koechlein of Winterberry Ridge stated he understood the ARB's position to stay with the status quo to not set a precedent by denying approval of the hawk sculpture in his front yard, or they could consider changing the policy. He noted that the majority of Brandermill residents surveyed indicated approval of the sculpture. Doug Greene with the ARB reviewed the statement given for denying approval of the hawk sculpture in the front yard, and noted that it is acceptable if located in the back yard. Mr. Greene noted that the ARB followed the Residential Design Standards looking only at the location of the sculpture and not judging the acceptability or attractiveness of the art work.
MOTION: Director McGinniss moved to abide by the decision of the ARB.
MOTION SECONDED: Director Guthrie
During discussion, the board considered the possibility of changing this policy. Directors Friedel and Livingston disclosed they are residents of Winterberry Ridge.
AMENDED MOTION: Director McGinniss moved to uphold the decision of the ARB but will allow the resident four months to maintain the statue as it is placed, and by that time the board will reconsider at the February 2010 meeting a policy change or the statue will be removed.
MOTION SECONDED: Director Friedel
AMENDED MOTION CARRIED: Unanimously.
MOTION WITHDRAWN

8. SOLICITATION POLICY – John McLenagan
A. Member Comment – Jerry Barnes of Sterling's Bridge stated his support of the “no solicitation” policy for Brandermill. He noted this could be a subject for discussion by the Covenants Task Force.
B. Motion to Approve No Solicitation Policy – This subject was tabled until the November board meeting.

9. 2010 DRAFT BUDGET DISCUSSION
A. Member Comment
? Betsy Bolling of Fortune's Ridge expressed her concern that the cutting back of trees along the parkways should be included in the Master Plan projects.
? Frances Hillman of Huntgate Woods noted she understood that the increase in assessments is necessary to handle the Master Plan projects.
? Jeanne White of Fortune's Ridge stated that cutting back trees and open space clean up cannot be deleted since it will quickly look as if nothing is being done.
? Bob Strickland of Huntgate Woods expressed concern that the board continue to look at expenses and control costs of Master Plan projects.
B. Motion to Approve the 2010 Budget – Buddy Whitfield, chair of the Finance Committee, presented the proposed 2010 budget. Mr. Whitfield thanked the members of the Finance Committee and BCA staff involved with preparation of this budget, and noted that there is an opening on the committee to be filled. The board agreed to further review the July 4th fireworks at the October 19th special board meeting. The board discussed numerous issues regarding the proposed budget.
MOTION: Director Livingston moved to adopt the 2010 budget as recommended by the Finance Committee with the 2.5% assessment increase.
MOTION SECONDED: Director Guthrie
MOTION CARRIED: President Rowe, Directors Friedel, Guthrie and Livingston approved. Director McGinniss opposed.

10. MOTION TO APPROVE COMMITTEE CHARTER – Bob Friedel
A. Member Comment – There were no speakers.
B. Natural Resources Committee
MOTION: Director Friedel moved to approve the Natural Resources Committee Charter.
During discussion, it was noted that this committee was recommended in Chapter 2 of the Master Plan.
MOTION SECONDED: Director Guthrie
MOTION WITHDRAWN: This subject is tabled until the November board meeting.

11. COMMITTEE RECRUITMENT PROCEDURES – Joyce Rowe and Dick Guthrie – Director Guthrie reviewed several ideas of recruiting members for committees such as flyers, articles in The Village Mill, email blasts, notification to residents by the NRC, include a notice in new resident packets, and approaching clubs to ask for participation on BCA committees.

12. ADJOURNMENT –
MOTION: Director Friedel moved to adjourn the October 5, 2009 Board of Directors meeting at 10:05 PM
MOTION SECONDED: Director McGinniss
MOTION CARRIED: Unanimously


Submitted by:


___________________________________ _______________________________
Jane Pritz, CMCA®, AMS® Joyce Rowe, President
Community Manager/Secretary Board of Directors
Brandermill Community Assoc., Inc. Brandermill Community Assoc., Inc.



Minutes - September 8, 2009

Posted November 3, 2009 at 4:35 PM
1. CALL REGULAR MONTHLY MEETING TO ORDER – The September 8, 2009 BCA Board of Directors meeting was called to order by President Rowe at 7 PM in the meeting room of Brandermill Woods, 14311 Brandermill Woods Trail, Midlothian, VA 23112. Directors Friedel, Guthrie, Livingston, McGinniss and McLenagan, Community Manager Pritz and Recorder Judy Agee were present. Director Bradner was absent.

2. BRANDERMILL COUNTRY CLUB – Mike Hatch – Mike Hatch from the Brandermill Country Club highlighted several improvements that have had a positive impact between the club and its members and neighboring residents during the past six months. He is concerned for the safety of residents who are walking on the golf cart paths which is dangerous and would like this information shared with the community through an article in The Village Mill. The club will invest in new signs and will work with John Barnard, BCA Maintenance Director, to have the paths re-marked with warning signs. He asked the BCA board for assistance to repair a tunnel connecting the 13th and 14th tees near Sunday Park. The club will prepare a letter documenting their request for the board's consideration.

3. MEMBER VOICE
? Jason Livingston of Winterberry Ridge expressed his concern regarding the pending lawsuit and stated he would seek relief through the courts if he received no response from the BCA to his requests.
? Rich Kury of Cove Ridge stated that in view of the litigation are the board members insured for liability, and President Rowe stated the board members are insured. He stated that the Neighborhood Watch Group for Cove Ridge had a successful National Night Out with 80 in attendance, and he will approach the NRC to consider a reward for their participation.

4. MOTION TO APPROVE MINUTES – August 3 & 17, 2009
MOTION: Director McLenagan moved to approve the minutes of the August 3, 2009 meeting, as written.
MOTION SECONDED: Director Friedel
MOTION CARRIED: President Rowe, Directors Friedel, Guthrie, McGinniss and McLenagan approved. Director Livingston opposed.

MOTION: Director Friedel moved to approve the minutes of the August 17, 2009 meeting, as amended.
MOTION SECONDED: Director Guthrie
MOTION CARRIED: Unanimously

5. PRESIDENT’S REPORT – President Rowe reviewed her written report and noted she attended the August 18th Chesterfield County Planning Commission Meeting to speak against the proposed ordinance on electronic message boards. President Rowe also spoke against the proposed 29-foot bowling pin to be located on the roof of a two-story bowling alley adjacent to the Commonwealth Center Theater. President Rowe announced that in the legal matter of Livingston vs. BCA held on August 21, Judge Hauler ruled that the case be “Dismissed Without Prejudice.” Immediately following this ruling, Mr. Livingston filed a motion for a rehearing; this rehearing request was granted and the next court date is scheduled for October 16.

A. Director Reports – Director Guthrie reported that the Chesterfield County Economic Development staff is continuing discussions with the owners of Market Square and the Cheatham property.
B. Master Plan Report – John McLenagan – Director McLenagan recommended and the board agreed to form a Master Plan Oversight Task Force consisting of the chairs of the existing committees, Community Manager Pritz, and himself. The board would like a report by January on implementation of the Master Plan and a prioritized list of Master Plan projects.
C. Comp Steering Plan – Keith McGinniss – Director McGinniss reported on the Chesterfield County Comprehensive Steering Plan Committee's recent meetings. He noted the group discussed economic development, revitalization, environment, water and facilities, which are all relevant issues to Brandermill. Director McGinniss reported that “Visioning Workshops” will be scheduled to receive public input from each district, with the Clover Hill District meeting scheduled at Monacan High School on September 29th at 6:30 PM.

The board agreed to change the order of the agenda to address Committee Reports first and then the Manager's Report.

6. COMMITTEE REPORTS
A. Crime Prevention Committee – Director McLenagan reported that the Crime Prevention Committee met to discuss the possibility of hiring a Park Ranger during the summer and they are not ready to make a recommendation to the Board. The committee will meet again on September 10th.
B. NRC – Chair Frances Hillman reported that the NRC will meet on September 15th to discuss the NRC Bylaws.
C. Pool Minutes – The Pool Committee minutes of the July 23rd meeting were included in the board package.

7. MANAGER’S REPORT – Community Manager Pritz reviewed her written report. She stated the Association has spent $8300 in legal fees pertaining to the buffer policy. President Rowe encouraged everyone to attend the Green Market scheduled for September 17th from 4 – 7 PM at Sunday Park.

8. HEARING PANEL APPEAL
MOTION: Director McLenagan moved to uphold the decision of the Hearing Panel.
MOTION SECONDED: Director McGinniss
MOTION CARRIED: President Rowe, Directors Guthrie, McGinniss and McLenagan approved. Directors Friedel and Livingston opposed.

9. RECRUITING COMMITTEE MEMBERS – Keith McGinniss – Director McGinniss noted suggestions for recruiting committee members by including a notice in The Village Mill each month and providing an on-line survey for input from residents regarding their skill sets, experience, passion and interests to match them to a particular committee. The board discussed several approaches for residents to match their abilities to a committee's needs and skill requirements. The board agreed to contact volunteers interested in the Marketing Committee to start developing the objectives of the committee charter.

10. MOTION TO APPROVE COMMITTEE CHARTERS – Bob Friedel
A. Member Comment – There were no speakers.
B. ARB/CARB
MOTION: Director Friedel moved to approve the ARB/CARB Committee Charter.
MOTION SECONDED: Director Guthrie
MOTION CARRIED: Unanimously
C. Activities
MOTION: Director Livingston moved to approve the Activities Committee Charter.
MOTION SECONDED: Director Guthrie
MOTION CARRIED: Unanimously

11. 2010 DRAFT BUDGET DISCUSSION – Director Guthrie reviewed the draft of the 2010 Budget. Director Guthrie noted that the Finance Committee will continue their review of the budget at their September 9th meeting with direction from the board to consider a possible increase in assessments if needed to provide for the Master Plan projects.

12. SOLICITATION POLICY – John McLenagan -
A. Member Comment – Jerry Barnes of Sterling's Bridge requested the board support a no solicitation policy for all groups in Brandermill.
B. Motion to Approve No Solicitation Policy – Director McLenagan stated that confirmation is needed from the county attorney regarding the no solicitation policy and the effect it will have on non-profit groups. The board agreed to address the no solicitation policy at the October board meeting.

13. COUNTY CODE FOR PANHANDLING – John McLenagan -
Director McLenagan stated a number of residents have expressed their concern about the individuals panhandling at the entrance to Brandermill. He noted that Chesterfield County does not have any ordinance prohibiting panhandling. The board requested Community Manager Pritz contact other communities to see if they would support the adoption of an ordinance that would prohibit panhandling in Chesterfield County.

14. WATERFRONT EASEMENT & MAINTENANCE COVENANT AGREEMENT –
MOTION: Director McLenagan moved to adopt the Waterfront Easement & Maintenance Covenant Agreement for Partial Clearing for View and Breeze and the Waterfront Easement & Maintenance Covenant Agreement for Structures in the Buffer Area.
MOTION SECONDED: Director Guthrie
It was noted that these agreements will be used with the Buffer Modifications Application when property owners request changes in the BCA buffer zone.
MOTON CARRIED: President Rowe, Directors Friedel, Guthrie, Livingston and McLenagan approved. Director McGinniss opposed.

15. ADJOURNMENT –
MOTION: Director Guthrie moved to adjourn the September 8, 2009 Board of Directors meeting at 10:05 PM
MOTION SECONDED: Director McLenagan
MOTION CARRIED: Unanimously

Submitted by:




___________________________________ _______________________________
Jane Pritz, CMCA®, AMS® Joyce Rowe, President
Community Manager/Secretary Board of Directors
Brandermill Community Assoc., Inc. Brandermill Community Assoc., Inc.



Hydrilla infestation in reservoir is big concern

Posted November 9, 2009 at 1:32 PM
By Wendy Mathis Parker
Managing Editor

Hydrilla, a water plant not indigenous to the U.S., is invading lakes and reservoirs throughout the country and it is now making itself at home in Swift Creek Reservoir.  (more...)

BCA Board adopts a no-solicitation policy

Posted November 9, 2009 at 1:29 PM
At its November 2 board meeting, the BCA Board of Directors voted unanimously to adopt a no-solicitation policy for the Brandermill community.  (more...)

Residents offer input on county plan

Posted November 9, 2009 at 1:26 PM
By Lynda Raines
Copy Editor

A meeting to inform Brandermill residents about the Chesterfield County Comprehensive Plan progress was held on the evening of October 20 at Brandermill Woods.  (more...)

Come out for lots of great BCA-sponsored activities

Posted November 9, 2009 at 1:20 PM
Brandermill is aglow with a number of exciting activities for the months of November and December.  (more...)

Sound of barking dogs is not music to the ear

Posted November 9, 2009 at 1:07 PM
Dogs – man’s best friend or your neighbor’s worst enemy?  (more...)

Steering Committee scenarios put to the test

Posted November 9, 2009 at 1:04 PM
By Keith McGinniss
Special Correspondent

The Chesterfield County Comprehensive Plan Steering Committee met on October 19 to review public input from the district public workshops that were held across the county in September and October.  (more...)

BRMC speaker Dr. Talegaonkar discusses cataract surgery

Posted November 9, 2009 at 1:03 PM
By Lou Seminare
Club Correspondent

“The eye is one of surgery’s oldest interests.  (more...)

BWC Holly Day Bazaar offers food, fun and fundraising

Posted November 9, 2009 at 1:01 PM
By Debbie Ellis
Club Correspondent

Brandermill Woman’s Club members have been hard at work preparing for the club’s Holly Day Bazaar to be held at the Tomahawk Ruritan Club on Saturday, November 14 from 10 a.m. to 4 p.m.  (more...)